Meeting Minutes of May 15, 2024
The regular meeting of Buncombe Public Water District was called to order on May 15, 2024 at 6:07 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Dickson; Heern; Fiorino; Lamb; Howell
Trustees Absent: None
Also Present: Richard Howell; Alex Heidbreder; Sage Lintner, and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD APRIL 10, 2024 was made by Trustee Fiorino and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
1. None.
Old Business
1. Employee Handbook Revision 2.0:
Trustee Fiorino and the workgroup completed revisions and supplied to the Board for review and adoption at the June meeting.
2. 5-year Strategic Plan:
Trustee Hughey had not been able to make any further examination, revisions, or suggestions. Sage will send a condensed copy of the existing plan to all Trustees.
3. Lawn Mower Purchase:
Trustee Lamb will look into possible options and discuss with Alex. Chairman Hughey will get with Alex to look over mowers. MOTION MADE THAT THE DISTRICT PURCHASE A MOWER FOR AN AMOUNT NOT TO EXCEED $3,000.00 was made by Trustee Heern and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
4. Pump Station #2:
The District is still waiting on the contractor. Sage will follow up to determine status.
5. Pressure Reducing Station:
Alex explained to the Board the contractor’s suggestions that a new pit be installed in the same general area as existing pressure reducing station. There are currently only 10 customers that are not connected to the pressure reducing station.
New Business
1. Appointment of Officers:
MOTION FOR A SLATE nomination of district officers as follows: Bill Hughey, Chairman; Karen Fiorino, Vice Chairman; Sage Lintner – Treasurer; Michael Twomey – Secretary was made by Trustee Dickson and seconded by Trustee Heern. On roll call vote, motion passed with all Trustees voting aye.
2. Appointment of Legal and Engineer:
MOTION THAT MICHAEL TWOMEY BE RETAINED AS LEGAL COUNSEL AND THAT HORNER & SHIFRIN BE RETAINED AS ENGINEER was made by Trustee Brewer and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
3. Gravel:
Water Supply Operator Heidbreder reported to the Board that some gravel needed to be added to the office area and moved around and increase the parking area. Joey Moon will do the work for approximately $1,500.00. MOTION THAT JOEY MOON BE HIRED TO ADD GRAVEL AND SMOOTH THE SAME OUT AT THE OFFICE AREA was made by Trustee Fiorino and seconded by Trustee Lamb. On roll call vote, motion passed with all Trustees voting aye.
City of Carbondale Water Supply
1. The master meter has been changed out by the city as the prior one was not working properly.
Monthly Staff and Board Group Reports
1. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes. She also reported that there had been issues with the Accountant and the reports she has been delivering.
She also reported there are customer profiling issues caused by some of the meters and the software used not matching. She will report to the Board at the June meeting.
2. WSO Heidbreder Report:
WSO Heidbreder presented a written report to the Board and placed of record with the Minutes.
3. Work Group 1 Ordinances:
No report presented.
4. Work Group 2 District Improvement:
The Group held a meeting immediatley before the regularly scheduled meeting. Minutes to be supplied.
5. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD REPORTS was made by Trustee Heern and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Monthly Accounting/Financial Report
1. Treasurer Lintner presented a written report to the Board. As noted previously, the monthly accounting and financial reports have had some issues and Sage will be attempting to obtain appropriate documentation to supply to Board for the June meeting.
MOTION TO APPROVE THE DISTRICT TREASURER REPORT AS PRESENTED was made by Trustee Brewer and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
PAYMENT OF BILLS
1. Office Manager Lintner presented a list of bills to be paid for the month of May.
MOTION TO APPROVE PAYMENT OF BILLS was made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
1. Trustee Lamb had some questions about the master meter with the City of Carbondale. No Board action needed.
Executive Session
1. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING was made by Trustee Dickson and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Meeting adjourned at 7:50 p.m.