MEETING MINUTES – SEPTEMBER 11, 2018
BUNCOMBE PUBLIC WATER DISTRICT BOARD OF TRUSTEES REGULAR MEETING
OCTOBER 9, 2018
MINUTES OF SEPTEMBER 11, 2018
1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini; Treasurer Mike Williamsen; District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, Pat Brierton, and Joseph Burrow. Absent was Water Supply Operator Ron Lada.
2. Professional in attendance was Mr. Mike Twomey and visitors in attendance were District customers Ms. Kim Stearns, Mr. Brad Jerrod, Mrs. Lucille Burrow and Mr. Greg Dunn.
3. The Board reviewed the minutes of the August 14, 2018, regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes; seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
4. At this time Ms. Stearns and Mr. Jerrod expressed concern that the water usage indicated on their monthly billing was excessive and did not reflect what they felt they were using. The Board discussed past and present attempts by these customers to locate any water related problems but they were unable to find any leaks, even with the assistance of a professional plumber. The District Secretary was instructed to explain and turn the matter over to the Water Supply Operator.
Next addressed was a customer request for billing recalculation due to a recent water line break. After a thorough review of the facts related to the situation and extensive discussion, a motion was made by Ms. Brierton to extend to the customer an adjustment of 50% on water billed with no adjustment to the invoice pertaining to incidental costs. The motion was seconded by Ms. Brewer and with (3) yes and (2) no votes, the motion was approved by a majority vote. The District Secretary was instructed to prepare correspondence with specific details as discussed and approved by the Board for review by both District legal counsel and the Chairman, which would then be signed by the Chairman.
5. No communications were available for presentation for the month of September.
6. Regarding legal matters pertaining to the Village of Makanda related to the water main repair and relocation at the Pavilion, Mr. Twomey briefly explained the status and substance of his discussions with their legal counsel. No action was taken at this time.
7. Under the order of old business, no new information related to the District website or Cardinal Internet were available for discussion at this time.
8. No new information was available related to the Carbondale Water District.
8. No new information was available related to the Carbondale Water District.
9. Financials for July 2018 were presented and reviewed with brief discussion. Mr. Williamsen presented and briefly explained an outline of estimated rate increases as prepared by Scott Hickam. No action was taken at this time.
10. The Secretary/Treasurer’s Report and the Accounts Payable Report for September 2018 were presented and discussed. A motion was made by Mr. Burrow to accept the Secretary and Treasurer’s Report as presented, and to pay the bills. The motion was seconded by Ms. Brierton and with (5) yes and (0) no votes, the motion carried.
11. The Water Supply Operator’s Report was reviewed with no discrepancies.
12. No additional public comments or questions were presented at this time.
13. There was no move for an executive session.
14. There being no further business, a motion was made by Mr. Burrow to adjourn, seconded by Ms. Brierton, and with (5) yes and (0) no votes, the meeting closed.