Minutes of October 13, 2020
1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. at the B.C. Ross Community Center in Makanda. A roll call was taken and present were: Chairman Robert Hughey; Treasurer Mike Williamsen; Water Supply Operator Ron Lada; District Secretary Karen Dunn; and Trustees Grace Brewer, Pat Brierton, Joseph Burrow, Kim Cole, John Dickson, and Paul Heern.
2. Professionals and visitors in attendance at the meeting were Mr. Mike Twomey, Attorney; Mr. Joe Boyke, Engineer; and Ms. Lucille Burrow, District Customer.
3. The Board reviewed the minutes of the September 8, 2020, regular meeting. A motion was made by Mr. Burrow to accept the minutes as presented; seconded by Ms. Brierton and with (6) yes and (0) no votes, the minutes were approved.
4. No visitor or customer requests were presented at this time.
5. No items of communication were available for presentation.
6. Under the order of new business, conversation related to sporadic water main replacement vs. leak detection insued. Mr. Boyke reiterated the scheduling of 3 additional leak detection meters in the IEPA loan contract. Targeted areas with higher probably of leaks were discussed. To a suggestion related to the benefits of acoustic testing, Mr. Boyke indicated it to be highly expensive and not as accurate as metering. He suggested it would be more beneficial to move forward with the installation of leak detector meters. After related discussion, a motion was made by Ms. Brierton to proceed with the installation of two (2) additional LD Meters to be funded from the FSB Repairs/Maintenance Account. The motion was seconded by Ms. Cole, and with (6) yes and (0) no votes, the motion carried.
7. Related to the IEPA Project/Loan status, Mr. Boyke noted the inclusion of Engineering fees pertaining to Design and Construction, as well as the requirement of Inspection Services, and presented an Engineering Services Agreement provided by Clarida & Ziegler Engineering outlining this information. After thorough related discussion, a motion was made by Ms. Brierton to approve signatures of the Chairman and District Secretary on the Engineering Services Agreement subject to approval by the District’s Attorney. Mr. Heern seconded the motion and with (6) yes and (0) no votes, the motion carried.
           The current standing on collections related to past due customer billings were addressed. Specifics were discussed and the District Secretary was instructed to address the issues accordingly. No motions were made related to the matters discussed.
8. No new information related to the Carbondale Water District was presented for discussion at this time.
9. Financials for August 2020 were presented and reviewed with brief discussion.
10. The District Secretary/Treasurer’s Report and the Accounts Payable Report for October 2020 were presented and followed by discussion. A motion was made by Mr. Burrow to accept the reports as presented and to pay the bills. The motion was seconded by Ms. Brewer and with (6) yes and (0) no votes, the motion carried.
11. The Water Supply Operator’s Report was reviewed with no discrepancies. Discussion followed related to water loss and efforts to locate leaks. A new water loss report for Route 3 was presented indicating a less than 11% water loss for that area over the past 4 months.
12. No additional public comments or questions were presented.
13. There was no move for an executive session. 14. There being no further business, a motion was made by Mr. Burrow to adjourn, seconded by Ms. Brierton and with (6) yes and (0) no votes, the meeting closed.