Minutes of February 9, 2021
1. Chairman Robert Hughey called the ZOOM meeting to order at 7:00 p.m. A roll call was taken and Board Members present were: Chairman Robert Hughey and Trustees Grace Brewer, Pat Brierton, Joseph Burrow, Kim Cole, and John Dickson. Also present were: District Secretary Karen Dunn, Water Supply Operator Ron Lada, and Treasurer Mike Williamsen. Trustee Paul Heern was not in attendance.
2. Professionals at the meeting were Mr. Mike Twomey and Mr. Joe Boyke. No visitors participated.
3. The Board reviewed the minutes of the January 12, 2021, regular meeting. A motion was made by Mr. Burrow to accept the minutes as presented; seconded by Ms. Brierton and with (5) yes and (0) no votes, the minutes were approved.
4. No visitor or customer requests were presented at this time.
5. No items of communication were available for presentation.
6. No new business was addressed at this time.
7. Related to the IEPA Project Status, Joe Boyke opened by reporting the results of the February 2nd bid opening at the BuncombePWD business office in detail for both the water main replacement and tank rehabilitation projects. Also included was a tabulation of project costs and related loan information. Pertaining to the water main replacement, conversation followed regarding the difference in bid totals, anticipated start dates, inspections, and engineering fees, to name a few. Documents pertaining to a “Notice of Intent to Award†letter for the project was reviewed prior to signature by the Chairman. After related discussion, a motion was made by Ms. Brewer to accept the bid with Scott Escue Construction in the amount of $108,905.00 for the water main replacement and improvements. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved.
Next reviewed were bids pertaining to the water tank rehabilitation. Issues were addressed related to painting, start dates, life expectancy of coatings, blasting, site inspections, and debt forgiveness, to name a few. Also presented was a “Notice of Intent to Award†for the tank rehabilitation bid recipient to also be signed by the Chairman. A motion was made by Mr. Burrow to accept the bid with Maxcor, Inc., in the amount of $319,999.00 for the elevated tank rehabilitation. Seconded by Ms. Cole and with (5) yes and (0) no votes, the motion carried.
           Discussion of old business continued related to the recently installed leak detection water meters. Water Supply Operator Ron Lada explained the status of each of the three meters, and conversation followed related to locations for additional meters installations, which are included in the bid package.
Efforts to pursue alternatives to the current District Insurance services were briefly discussed with several ideas and recommendations to move forward. No information was available to review at this time.
8. No new information related to the Carbondale Water District was presented for discussion.
9. Financials for December 2020 were presented and reviewed with brief discussion.
10. The District Secretary/Treasurer’s Report and the Accounts Payable Report for February 2021 were presented. A motion was made by Mr. Burrow to accept the reports as presented and pay the bills. The motion was seconded by Ms. Brewer and with (5) yes and (0) no votes, the motion carried.
11. The Water Supply Operator’s Report was reviewed with no discrepancies. Discussion followed related to current water loss and actions taken.
12. No additional public comments or questions were presented at this time.
13. There was no move for an executive session.
14. There being no further business, a motion was made by Mr. Burrow to adjourn, which was seconded by Ms. Brewer and with (5) yes and (0) no votes, the meeting closed.