Minutes of June 8, 2021

1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. at the B.C. Ross
   Community Center in Makanda. A roll call was taken and Board Members present were: Chairman Robert Hughey and Trustees Grace Brewer, Pat Brierton, Joseph Burrow, Kim Cole, and Paul Heern. Mr. John Dickson was absent. Also present were: District Secretary Karen Dunn and Treasurer Mike Williamsen. Absent was Water Supply Operator Ron Lada.
2. The professional at the meeting was Mr. Mike Twomey. Ms. Lucille Burrow attended as a visitor.
3. The Board reviewed the minutes of the May 11, 2021, regular meeting. A motion was made by Mr. Burrow to accept the minutes as presented; seconded by Ms. Brierton and with (5) yes and (0) no votes, the minutes were approved.
4. No visitor or customer requests were presented at this time.
5. No new items of correspondence were available.
6. No new business was presented for discussion.
7. In his absence, an email from Mr. Joe Boyke was presented noting that the tower
   painting is scheduled to begin in August, and the creek repair and leak detector vault installations should begin within the next several weeks. It was noted that repairs to the main on Post Office hill would be postponed for drier weather.
   Next on the agenda was business related to the appointment of a Vice Chairman. A motion was made by Ms. Brierton to appoint Kim Cole to the position. A motion followed from Mr. Burrow to appoint Paul Heern to that position. After brief discussion, it was the consensus of the Board Members to continue the vote anonymously via email to the Chairman. In conclusion, Chairman Hughey reports that the motion to appoint Kim Cole to the position of Vice Chairman
   was seconded, and with (4) yes and (2) no votes the motion to appoint Kim Cole to the position of Vice Chairman of the Buncombe Public Water District Board of Trustees was approved. Related to employee contracts, District Secretary and employee Karen Dunn approached the Board with the recommendation for better transparency and the opportunity for discussion between employees and Board Members related to responsibilities and expectations. Ms. Dunn continued by explaining the difference in roles of the District Secretary vs. the Office Manager. She closed by recommending that the Board readdress this subject at an upcoming regular meeting once she has had the opportunity to re-evaluate and update the responsibilities of the Office Manager position. Discussion following related to implementation of an employee handbook/policy manual and updates to related District Ordinances, however, no action was taken at this time.

District insurance coverage alternatives were briefly discussed by Mike Williamsen
noting that several insurance companies were preparing preliminary quotes and that a spreadsheet could be provided to show comparisons. Mr. Williamsen accepted the responsibility of notifying the current insurance provider that a policy cancellation may be impending.

8. No new information related to the Carbondale Water District was presented for
   discussion.
9. Financials for April 2021 were presented and reviewed with brief discussion.
10. The District Secretary/Treasurer’s Report and the Accounts Payable Report for June 2021 were presented. A motion was made by Ms. Brewer to accept the reports as presented and to pay the bills, which was seconded by Mr. Heern and with (5) yes and (0) no votes the motion carried.
11. The Water Supply Operator’s report was reviewed with no discrepancies. Leak detector meter reports were reviewed. Discussion followed pertaining to Mr. Lada’s occurring visit with an EFI representative related to repair and maintenance of telemetry at the booster pump stations, which will be reported at the next regular meeting of the Board.
12. No additional public comments or questions were presented at this time.
13. There was no move for an executive session.
14. There being no further business, a motion was made by Mr. Burrow to adjourn, which was seconded by Mr. Heern, and with (5) yes and (0) no votes the meeting closed.