April 10, 2024 Board Meeting Minutes
The regular meeting of Buncombe Public Water District was called to order on April 10, 2024 at 6:06 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Fiorino; Lamb; Howell
Trustees Absent: Dickson; Heern
Also Present: Alex Heidbreder; Sage Lintner, and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD MARCH 6, 2024 was made by Trustee Fiorino and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
1. Sage noted that neither Brian Bush nor Elizabeth Renfro were present at the meeting.
Old Business
1. Employee Handbook Revision 2.0:
No report was presented. The Trustees will tentatively meet on April 18 to discuss and report at the May 8 meeting.
2. 5-year Strategic Plan:
Trustee Heern was not present. Office Manager Lintner reviewed what had been presented and condensed to four pages for Trustee Heern to review and revise.
3. Upcoming Contracts:
Office Manager Lintner contacted four or five businesses and individuals that may be interested in presenting the Board a maintenance contract. No response was received. Trustee Lamb suggested using an old contract to send to contractors to see if they respond with a price. He also suggested that the District check with supplier of parts to see if they have any recommendations. He informed the Board that he will consider options and get back to the Board.
4. Easement Update:
Attorney Twomey reported that he had been in touch with Scott Maloney with Jackson County Abstract for Jackson County properties. He will contact Susan Holderfield to determine if she would be interested in doing the Union County properties.
New Business
1. Generator Update:
The generator has been fixed per report by Water Operator Heidbreder. He noted that one of the alternators may be going bad. He will get it tested and a quote if there is a problem.
2. Mowing:
Office Manager Linter reported that the cost for the office and Ponce Station will be approximately $200.00 each time. The District spent about $3,000.00 last year on mowing. Water Operator Heidbreder said that he could do the mowing for now. He also noted that he could weed eat pump stations.
3. District Improvement Meeting Schedule:
Chairman Hughey stated that the Trustees needed to meet soon and tentatively would meet on May 15th.
4. Water Loss Credit 2-1700:
A water loss credit had been requested as a result of a water leak. After extension Board discussion, Motion that the customer be given a $485.29 credit with a payment on the bill of $586.64 made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
5. Kim Howell Appointment to Board:
Union County has appointed Kim Howell has a Trustee for Union County to the Buncombe Public Water District Board. MOTION TO ACCEPT APPOINTMENT OF TRUSTEE HOWELL was made by Trustee Lamb and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
City of Carbondale Water Supply
No report.
Monthly Staff and Board Group Reports
1. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
2. WSO Heidbreder Report:
WSO Heidbreder presented a written report to the Board and placed of record with the Minutes.
3. Work Group 1 Ordinances:
No report presented.
4. Work Group 2 District Improvement:
No report presented.
5. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD REPORTS was made by Trustee Fiorino and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Monthly Accounting/Financial Report
1. February and March financial statements and reports are still with the accountant. Office Manager Lintner did present a spreadsheet of bills to be paid, the financial report for January and February, the 125% report, and the change and account balance report.
MOTION TO APPROVE THE MONTHLY ACCOUNTING AND FINANCIAL REPORTS AS PRESENTED was made by Trustee Lamb and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
PAYMENT OF BILLS
1. Office Manager Lintner presented a list of bills to be paid for the month of April.
MOTION TO APPROVE PAYMENT OF BILLS was made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
None.
Executive Session
None.
Motion for Adjournment
MOTION TO ADJOURN MEETING was made by Trustee Fiorino and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye. Meeting adjourned at 8:01 p.m