June 12, 2024 Meeting Minutes
The regular meeting of Buncombe Public Water District was called to order on June 12, 2024 at 6:07 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Dickson; Heern; Fiorino; Lamb
Trustees Absent: Howell
Also Present: Alex Heidbreder; Sage Lintner, and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JUNE 11, 2024 was made by Trustee Brewer and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
1. None.
Old Business
1. 5-year Strategic Plan:
Trustee Heern reported there was nothing to report. Board discussion held and determination made that it would like to reduce the original Strategic Plan version that Sage sent to the Board. Trustee Heern had questions about the format. Trustee Lamb stated he would review, revise, and have ready for the July meeting.
2. Pump Station #2:
Sage reported to the Board that the contractor has not come out to the property to give an update on status. She will contact him. Trustee Hughey requested that we get a completion date from the contractor or the District will hire another contractor to complete the work. The Board directed Sage to inform the contractor that the work needed to completed by the July 10 meeting
3. Pressure Reducing Station:
Alex reported that the contractor is ready and that we just need to set a time and date to get this completed. It is also to be completed by the July 10 meeting.
4. Mower:
Trustee Hughey reported that the District had purchased a riding lawn mower and a hand mower for use on District property.
New Business
1. None.
City of Carbondale Water Supply
1. Sage reported to the Board that the City had installed a new master meter and a new register. With this comes new readings and problems with the telemetry. The District is unable to obtain daily readings from the new register but they can get readings from pump station #1.
The telemetry and the District software is not compatible with the City of Carbondale. The District will need to fix its software issues to allow compatibility with the City system. Sage will contact the City to determine what needs to be done.
Monthly Staff and Board Group Reports
1. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
There still are no financial statements from the accountant since January. As a result, there has been no information to give to Scott Hickman for the audit.
2. WSO Heidbreder Report:
WSO Heidbreder presented a written report to the Board and placed of record with the Minutes.
3. Work Group 1 Ordinances:
Nothing to report. We need to revise the ordinances as it pertains to the Chairman term of office. Sage will review, change, and have ready for adoption at the July meeting.
4. Work Group 2 District Improvement:
Minutes from the May meeting were provided to the Board for review.
MOTION TO APPROVE THE MEETING MINUTES WITH MINOR CORRECTIONS was made by Trustee Brewer and Seconded by Trustee Lamb. On voice vote, motion passed with all Trustees voting aye.
The next meeting for District Improvement committee will be August 14, 2024 at 5:00 p.m.
5. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
Water loss for last month reported at 16%.
MOTION TO APPROVE MAY MONTHLY STAFF AND BOARD REPORTS OF WORK GROUP 2 was made by Trustee Fiorino and seconded by Trustee Heern. On voice vote, motion passed with all Trustees voting aye.
Monthly Accounting/Financial Report
1. No report was presented because of the inability of the accountant to provide the information to the Board.
PAYMENT OF BILLS
1. A spreadsheet with a listing of all bills was presented to the Board for review.
MOTION TO APPROVE PAYMENT OF BILLS was made by Trustee Brewer and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
The Board requested Sage to add to the reports the account balance along with investments and water loss with the 125% report.
Additional Trustee Comments or Questions
1. Attorney Twomey is to obtain investment information online.
Trustee Howell walked into the meeting at 7:36.
Executive Session
1. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING was made by Trustee Howell and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Meeting adjourned at 7:37 p.m.