Meeting Minutes of January 13, 2025
The regular meeting of Buncombe Public Water District was called to order on January 13, 2025, at 6:04 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Heern, Fiorino, Lamb, Hughey, Dickson, Brewer
Trustees Absent: Michael R. Twomey
Also Present: Alex Heidbreder; Sage Lintner, Cheryl Hughey
Chairman Hughey conducted the meeting.
Meeting Minutes from December 2024 Board meeting have not been completed yet. Item was tabled to February 12, 2025 Board Meeting
Visitor, Customer, and Public Comments
Old Business
1. Sexual Harassment Training for 2025: All Trustees and Employees have completed the Sexual Harassment Training for 2025 and have been submitted to Office Manager Lintner for filing.
2. Water Loss Credit Application: A Water Loss Credit Application was presented by Office Manager Lintner. Trustee Lamb suggested that we add a notes portion to the bottom of the application. All agreed to the addition of the application. Trustee Fiorino made a motion to approve the new Water Loss Credit Application and Trustee Brewer seconded. On voice vote the motion passed with all Trustees voting aye.
New Business
1. Antenna at BPS 1: Alex Heidbreder gave an update on this matter as he met with Roy Walker Communications when they came to inspect. Alex states that Roy Walker inspected both the inside and outside of Pump Station 1. Roy Walkers employee tightened a cord to the antenna and replaced a couple of items inside the pump station. We have not made plans to replace the antenna, as we see if this resolves the communication errors. So far, no more communication errors since Roy Walker worked on Pump Station 1.
2. Past Due Meter Install Payment: Office Manager Lintner updated that we had a new meter installed last year. The customer was invoiced at that time for an additional amount for the cost of installation. There was discussion of what was known about their personal situation. It was suggested to put a lien on the property, rather than continue to try to get payment out of the customer. Both meters have been shut off at this point due to the homes being vacant. There was discussion to reach out to see if we can get the assistance of a social worker to help resolve the payment issues.
City of Carbondale Water Supply
No report.
Monthly Staff and Board Group Reports
1. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board.
2. WSO Heidbreder Report:
WSO Heidbreder presented a written report
3. Work Group 1 Ordinances:
No report. Waiting for Legal Counsel to review and approve of Chapter 1, 2, 3, and 5 Ordinances that have been revised.
4. Work Group 2 District Improvement:
Tabled to determine a meeting date in March 2025 until February 12, 2025, Board Meeting
5. ROINC Report:
A written report was presented to the Board for review. The total District water loss last year was 21%. An overall Purchased v Sold was also reported for year-end 2024.
MOTION TO APPROVE MONTHLY STAFF AND BOARD REPORTS was made by Trustee Heern and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Monthly Accounting/Financial Report
- The Monthly Accounting and Financial Report was delivered to the Board in writing for review. Sage has delivered the report to the accountant for approval and has not received it as they are working on Year End 2024 Adjustments. There is currently $246,598.29 in T Bills. Next rollover will be on February 3, 2025. The interest accruing on each of the T Bills is paid into the First Mid Bank and Trust Account. Office Manager Lintner also presented a end of year statement from our First Mid Bank Loan. Discussion about how often that we should request a statement because at this time, we do not get any type of paper trail documentation with a breakdown of payment.
MOTION TO PAY ACCEPT THE MONTHLY FINANCIAL SHEETS was made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
PAYMENT OF BILLS
MOTION TO PAY THE BILLS was made by Trustee Brewer and seconded by Trustee Heern. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
None.
Executive Session
None.
Motion for Adjournment
MOTION TO ADJOURN MEETING was made by Trustee Fiorino and seconded by Trustee Lamb. On voice vote, motion passed with all Trustees voting aye. Meeting adjourned at 6:54 p.m.