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Minutes of April 12, 2022

Call to Order:  Vice-Chairman Kimberly Cole called the meeting to order at 7:00pm at the Makanda Baptist Church Fellowship Hall in Makanda.  A roll call was taken. 

Chairman Bob Hughey was absent.  Board Members present were Vice Chairman Kim Cole, and Trustees Grace Brewer, Pat Brierton, John Dickson, and Paul Heern and Joseph Burrow.

Staff and Professionals: The Treasurer, Mr. Mike Williamsen was absent.  The professionals present at the meeting were Mr. Mike Twomey, Legal Counsel.  Mr. Joe Boyke was absent.  Water Operators present was Mr. Kenny Cowan and Mr. Bill Dailey was absent.  Vice-Chairman Cole welcomed new employees Sherry Cowan, Office support and Sage Lintner, Office Manager, to the district.  We are pleased to have you on-board in our office.  An overview was given to the board of their findings, progress, and Office Manager Sage Lintner gave the board an update after her first 2 weeks.

Visitors present:  Mrs. Lucille Burrow.

Approval of Minutes:  The Board reviewed the minutes of the March 8, 2022, regular meeting and the March 20, 2022, Special Board meeting.  A motion was made by Trustee Brierton to accept the minutes of 3/8 as presented; seconded by Trustee Brewer and with a roll call vote of (6) yay votes and (0) nay votes.; the minutes of 3/8/2022 were approved.  A motion was made by Trustee Brierton to accept the minutes of 3/20 as presented; seconded by Trustee Brewer and with a roll call vote of (6) yay votes and (0) nay votes.; the minutes of 3/20/2022 were approved

Visitor and Customer Requests:  None

Communications for April 2022: 

  1.  Resignation of Trustee Burrow.  A resignation letter was received on March 20, 2022, and has since been canceled.  Vice-Chair Cole will contact Jackson County Board clerk to let them know this letter has been rescinded.
  2. Resignation of District Secretary Dunn.  A resignation letter was received and has been accepted.  

New business: 

  1.  Maintenance position update.  Office manager Lintner updated the Board on applications received, organized, and interviews can begin shortly.  Chairman Hughey and Trustee Dickson will conduct the preliminary interviews to screen for the Board.
  2. May appointments will be coming up and Vice-Chair Cole alerted the Board to think of nominations of the positions for District Secretary, Treasurer, Legal, Engineering, Accounting, Chair and Vice-Chair.  Also, Trustee Burrow term is expiring May 1, 2022, and a form is needed to be submitted following his reappointment.

Old business:

  1.  Economic Interest forms:  Vice Chair Cole gave a reminder to send in your form to Jackson County Clerk.  (Board members are required to do this annually) 
  2. An IEPA Project update for Post office Hill was given.  The new pipe is here on-site and being fused, has been disinfected and tested clear for coliforms.  The work on post office hill is scheduled to begin in the next 2 weeks by Scott Escue Construction, Inc. weather permitting.  The customers to be affected will be notified by Sage, a boil order will be issued until samples come back clear for coliform, the tower will be full, and the pumps will be in local mode.  Kenny is working with Chairman Hughey and others to accomplish the tower and pump needs.
  3. Work group -ordinances- update:  No update
  4. Work group-water loss-update:  No update
  5. Strategic plan ideas due from all Trustees-No report
  6. Delinquent accounts:  Vice Chair Cole presented the list of all the late payment accounts to the Board including one account delinquent in the amount of $2900.  There was discussion on following the ordinance of the district on the customer accounts that are late on their payments.  The ordinance is on the BPWD website.
  7. Equipment purchases update (Truck for the district and magna-track locator):  No update
  8. Generator maintenance update:  No update
  9. Pump leak update:  No update
  10. Extension valves:  defer update to Chairman Hughey next regular meeting in May
  11. Listening device for water leaks:  defer to Chairman Hughey next regular meeting in May
  12. Jackson County funds update:  No news on this reported
  13. Mike Williamsen provided the Board with our agent Thomas Couch.  Mike set this up with him through 1st Mid Bank.

Carbondale Water District:  Nothing new to report

Hendrix accounting:

Office manager Lintner gave a report of her conversations with Vick and Jack Hendrix with the duties and reports that are needed.  She is working with them to understand the process that was in place with Office manager Dunn.  When treasurer Williamsen returns from vacation he will get involved to assist in the transition of the financial reports and process from Hendricks Accounting. 

Payment of the bills and approval of April 2022 disbursements:  Office Manager Lintner gave the report on the bills to be paid and expenses for the month.  A motion was made by Trustee Burrows to pay the bills.  A second was made by Trustee Brierton.  A roll call vote was taken and 5 ayes, and 0 nays was obtained, and motion passed to pay the bills.

Water supply Operators (Bill Dailey/Kenny Cowan) report:  Update given by Mr. Kenny Cowan on valve exercising and maintenance throughout the district. Also, discussion on the meter lids.  No action taken

ROINC Kimberly Cole report:

ROINC Cole provided a routine activity report for the month of March with all duties performed and all samples satisfactory (Routines).  The March IEPA Operational report will be submitted as soon as the telemetry readings are added.  Update:  The OP report has been submitted and received by the IEPA staff.  The master meter readings are compared to the telemetry and are accurate. 

No new updates on the progress on the remaining violations and recommendations that were given to BPWD at the Feb. 26, 2021, IEPA inspection.  This will be a priority as soon as the office and Office manager L is oriented to assist with the mailings.

  1.  The cross-connection survey has not been done since 2011 but is required every (3) years.  Will be completed as soon as Office manager Lintner can assist.
  2. Ten (10) missing operating permits that need to be submitted on BPWD projects dating back into the 1990’s. 
  3. The (8) recommendations will be added to the agenda to be discussed at the water loss workgroup.

Additional Public Comments or Questions:  No additional public comments or questions were submitted to the Board

Executive session:

Vice-Chairman Cole asked if there was a need for an executive session this evening and there was none.

Motion for Adjournment:  Trustee Burrow made a motion to adjourn and Trustee Brierton seconded the motion.  All in favor by voice yays, and no nays, the motion carried to adjourn.

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