Minutes of August 10, 2021
1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. at the B.C. Ross Community Center in Makanda. A roll call was taken and Board Members present were: Chairman Robert Hughey, Vice Chairman Kim Cole, and Trustees Grace Brewer, Pat Brierton, Joseph Burrow, and Paul Heern. Mr. John Dickson was absent. Also present were: District Secretary Karen Dunn, Water Supply Operator Ron Lada, and Treasurer Mike Williamsen.
2. The professional at the meeting was Mr. Mike Twomey. Also present were Mr. Bill Dailey, Ms. Lucille Burrow and Mr. Greg Dunn attending as visitors.
3. The Board reviewed the minutes of the July 13, 2021, regular meeting. A motion was made by Ms. Brewer to accept the minutes as presented; seconded by Mr. Burrow and with (5) yes and (0) no votes, the minutes were approved.
4. At this time, Mr. Bill Dailey, an employee of the Carbondale Water and Sewer Department and a certified IEPA Class A Operator, was introduced to those present as a new subcontracted worker to assist in the detection of water leaks and other related issues. Conversation followed and Mr. Dailey was welcomed by the Board Members.
5. No items of correspondence were presented for discussion at this time.
6. Under the order of new business, Vice Chairman Cole presented the Board with an update of the special ordinance review Workgroup reviewing responsibilities, titles, contracts and other matters pertaining to employees. Ms. Cole explained how the group will be assigning tasks in all areas which need to be addressed, revised, and/or updated to modernize the ordinances and procedures pertaining to employees. Discussion followed with no action taken at this time.
7.        A previous request for a water billing adjustment for Meter #2-4490, which was presented at the July Meeting of the Board, was readdressed. As no documentation (e.g. repair bill) was provided by the home owners to confirm the source of a leak, the Board agreed that the situation does not qualify for a billing adjustment and the matter was closed with no further action.            Related to the IEPA Loan Agreement, Joe Boyke provided documents in his absence for Board approval. The first document discussed was for Loan Disbursement Request #3 in the amount of $28,646.12. A motion was made by Ms. Brewer to approve Request #3 as presented. The motion was seconded by Mr. Burrow and with (5) yes and (0) no votes, Request #3 for a Loan disbursement was approved. The second document presented was to approve payment to Scott Escue Construction in the amount of $24,820.42 for Estimate #2. A motion was made by Ms. Brierton to approve the payment as presented; seconded by Ms. Cole and with (5) yes and (0) no votes, the motion carried. The final document presented was Invoice #19903 from Clarida & Ziegler Engineering in the amount of $2,825.70. A motion was made by Mr. Heern to approve payment to invoice #19903 as presented; seconded by Ms. Brierton and with (5) yes and (0) no votes, the motion was approved.
A color sampler was provided to Board Members in order to choose the exact shade of yellow to paint the water tower. After related discussion, Ms. Brierton made a motion to use Canary Yellow paint on the water tower. The motion was seconded by Mr. Burrow and with (5) yes and (0) no votes, the color of Canary Yellow was approved. District Insurance coverage alternatives were briefly discussed by Mr. Williamsen with no policies presented for review at this time. Discussion followed with no action taken.
8. No new information related to the Carbondale Water District was presented for discussion.
9. Financials for June 2021 were presented and reviewed with brief discussion.
10. The District Secretary/Treasurer’s Report and the Accounts Payable Report for August 2021 were presented. A motion was made by Mr. Burrow to accept the reports as presented and to pay the bills, which was seconded by Ms. Brewer and with (5) yes and (0) no votes the motion carried.
11. The Water Supply Operator’s report was reviewed with no discrepancies. Leak detector meter reports were reviewed.
12. No additional public comments or questions were presented at this time.
13. A motion was made at 8:22 p.m. by Ms. Brierton to recess from open session, which was seconded by Vice Chairman Cole. A voice vote was taken and all responded aye.
At 9:29 p.m. a motion was made by Vice Chairman Cole to reconvene in open session. The motion was seconded by Ms. Brierton. In a voice vote all responded aye. No action was taken in closed session. Trustee Joseph Burrow did not stay for the executive session. 14. There being no further business, a motion was made by Ms. Brierton to adjourn, which was seconded by Mr. Heern; and with a voice vote of all ayes the meeting closed.