Minutes of December 14, 2021
1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. at the Makanda Baptist Church Fellowship Hall in Makanda. A roll call was taken and Board Members present were: Chairman Robert Hughey, Vice Chairman Kim Cole, and Trustees Grace Brewer, Pat Brierton, Joseph Burrow, John Dickson, and Paul Heern.
2. The professionals at the meeting were Mr. Mike Twomey and Mr. Joe Boyke. Also present were Ms. Lucille Burrow and Mr. Greg Dunn as visitors.
3. The Board reviewed the minutes of the November 9, 2021, regular meeting. A motion was made by Ms. Brewer to accept the minutes from both meetings as presented; seconded by Mr. Burrow and with a roll call vote of (6) yes votes and (0) absent, the minutes were approved.
4. At this time, Mr. Boyke opened with a discussion pertaining to the current IEPA project status. Mr. Boyke reported on recent efforts pertaining to filling the tower. Mr. Boyke continued by presenting the IEPA Request for Loan Disbursement #7, Invoice #21255 from Clarida & Ziegler Engineering, and Estimate #3 for Maxcor, Inc. A motion was made by Ms. Brewer to pay Estimate #3 to Maxcor, Inc., the amount of $50,909.90. The motion was seconded by Mr. Heern. A roll call vote was taken with (7) yes votes and (0) no votes and the motion carried. A 2nd motion was made by Mr. Heern to pay Invoice #21255 from Clarida & Ziegler Engineering the amount of $2,476.95. The motion was seconded by Ms. Brewer. A roll call vote was taken with (7) yes votes and (0) no votes; the motion was approved. A motion was made by Mr. Heern to approve the IEPA Request for Loan Disbursement #7 as presented the amount of $53,386.85. The motion was seconded by Ms. Brewer. A roll call vote was taken with (7) yes votes and (0) no votes; the motion carried. Brief conversation followed pertaining to contingency funds and the installation of new water main behind the Makanda Post Office.
5. Correspondence from the Illinois Environmental Protection Agency pertaining to the approval of the contract for the Responsible Operator in Charge was presented. No action was required.
6. New business opened with discussion of general repairs and maintenance at both booster pump stations. Several recommendations were offered related to individuals who may be available to perform the service. Also discussed was the Engineered Solutions Maintenance Contract. A concern addressed was the leaking seal on Pump #2 and BPS #2. Discussion followed regarding repair vs. replacement. No motion was made at this time.
           The 2022 Board Meetings Schedule was presented for approval. A motion was made by Ms. Brewer to approve the schedule as presented. Seconded by Ms. Brierton and with (6) yes and (0) no votes, the calendar was approved for public posting.            After discussion by the Board, a Christmas Bonus was awarded to the one fulltime District employee.
7.        The 2022 Operating/Cash Flow Budget was presented for final approval by District Secretary Dunn. A motion was made by Mr. Dickson to approve the 2022 Budget as presented. Mr. Heern seconded the motion and with a voice vote of (7) yes and (0) no votes, the motion carried. No new information was available pertaining to the Special Work Group. Vice Chairman Cole presented documents pertaining to the Employee Handbook to the Board. After brief discussion, a motion was made by Ms. Brierton to approve the handbook as presented. Mr. Dickson seconded the motion and with (7) yes and (0) no votes, the handbook was approved.
8. No new information related to the Carbondale Water District was presented for discussion.
9. Financials for October 2021 were reviewed with brief discussion.
10. The District Secretary’s Report and the Accounts Payable Report for December 2021 were presented by District Secretary Dunn. A motion was made by Mr. Dickson to transfer funds in the amount of $14,446.00 from the Repairs/Improvements Account to the Operations/ Maintenance Account. The motion was seconded by Ms. Brierton, and with a roll call vote of (7) yes votes and (0) no votes, the transfer was approved. A motion was made by Mr. Burrow to accept the reports as presented and to pay the bills, which was seconded by Mr. Heern and with roll call vote of (7) yes votes and (0) no votes, the motion carried.
11. I lieu of a Water Supply Operator’s Report, Vice Chairman Cole presented an outline of recent activity pertaining to the District ROINC. No action was required.
12. No additional public comments or questions were presented at this time. There being no further business, a motion was made by Mr. Burrow to adjourn, which was seconded by Ms. Brierton. With a voice vote of (7) yes and (0) no votes, the meeting closed.