Minutes of July 13, 2021
1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. at the B.C. Ross Community Center in Makanda. A roll call was taken and Board Members present were: Chairman Robert Hughey, Vice Chairman Kim Cole, and Trustees Grace Brewer, Pat Brierton, Joseph Burrow, and Paul Heern. Mr. John Dickson was absent. Also present were: District Secretary Karen Dunn, Water Supply Operator Ron Lada, and Treasurer Mike Williamsen.
2. The professionals at the meeting were Mr. Mike Twomey and Mr. Joe Boyke. Ms. Lucille Burrow and Mr. Greg Dunn attended as visitors.
3. The Board reviewed the minutes of the June 8, 2021, regular meeting. A motion was made by Ms. Brewer to accept the minutes as presented; seconded by Ms. Brierton and with (5) yes and (0) no votes, the minutes were approved.
4. A request for a water billing adjustment for Meter #2-4490 was presented by the homeowners. The Board reviewed related information and the recent profile of the water meter. They found evidence of a leak to be inconclusive and tabled their decision until the next Board Meeting until further investigation could be performed.
5. Related to correspondence from the IEPA related to Loan Agreement revised dates, Mr. Boyke spoke briefly and no action was required.
6. Water Supply Operator Ron Lada opened by describing the recent inspection from EFI at both Booster Pump Stations. Topics discussed were problems with the variable speed drive, flushing gauges, regular maintenance, and recirculating valves to name a few. Also discussed were the benefits of an annual Service Agreement, which was tabled until such time the 2021 Budget is prepared and reviewed.
7. District Secretary Karen Dunn began by reporting the inaccessibility of the website SAM.gov, noting that in its absence funding was being disbursed via USPS. Attempts will continue to be made until BuncombePWD is officially registered on the website.
           Related to the IEPA Loan Agreement, Joe Boyke presented a Clarida & Ziegler Engineering Invoice #19861 for approval for payment and a partial payment estimate for Scott Escue Construction. A motion was made by Ms. Brewer to disburse funds to Scott Escue Construction in the amount of $18,920.97; seconded by Ms. Brierton and with (5) yes and (0) no votes, the motion was approved. Next, a motion was made by Ms. Brewer to disburse funs to Clarida Ziegler for Invoice #19861 in the amount of $2,332.50; seconded by Ms. Brierton and with (5) yes and (0) no votes, the payment was approved. A motion was made by Ms. Brewer to approve the IEPA Net Disbursement Request as presented; seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried. Related to employee contracts, no action was taken at this time. District insurance coverage alternatives were briefly discussed with no action taken at this time.
8. No new information related to the Carbondale Water District was presented for discussion.
9. Financials for May 2021 were presented and reviewed with brief discussion.
10. The District Secretary/Treasurer’s Report and the Accounts Payable Report for July 2021 were presented. A motion was made by Mr. Burrow to accept the reports as presented and to pay the bills, which was seconded by Ms. Brierton and with (5) yes and (0) no votes the motion carried.
11. The Water Supply Operator’s report was reviewed with no discrepancies. Leak detector meter reports were reviewed.
12. No additional public comments or questions were presented at this time.
13. There was no move for an executive session.
14. There being no further business, a motion was made by Mr. Burrow to adjourn, which was seconded by Mr. Heern, and with (5) yes and (0) no votes the meeting closed.