November 2024 Meeting Minutes

The regular meeting of Buncombe Public Water District was called to order on November 13, 2024 at 6:07 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.

Call to Order

Trustees Present:  Hughey; Brewer; Dickson; Heern; Fiorino; Lamb; Howell

Trustees Absent:  None

Also Present:  Robbie Baker; Sage Lintner; Alex Heidbreder; and Michael R. Twomey.

Chairman Hughey conducted the meeting.

            MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 9, 2024 was made by Trustee Heern and seconded by Trustee Lamb.  On voice vote, motion passed with all Trustees voting aye.  

Visitor, Customer, and Public Comments

A.        Robbie Baker:

            Mr. Baker appeared before the Board to discuss the situation with his business/Airbnb/rentals on the Makanda Boardwalk.  He stated he would like some time to install the meters.  The Board informed him that each apartment should have separate meters.  He will put a plan together and present to the Board for consideration at the December 11, 2024 meeting.  After reviewing his plan, the District will send a letter to him outlining the options available.  No Board action necessary at this time. 

Old Business

A.        2025 Budget:

            The 2025 Budget was presented to the Board for consideration.  After review and discussion, MOTION TO ACCEPT THE 2025 BUDGET AS PRESENTED was made by Trustee Fiorino and seconded by Trustee Brewer.  On roll call vote, motion passed with all Trustees voting aye. 

B.        2025 Insurance:

            There was a $3,000.00 increase to $18,427.00.  Chairman Hughey said he would

like to contact the insurance company and board authority to negotiate a lower amount.  MOTION TO ALLOW CHAIRMAN HUGHEY TO SIGN THE CONTRACT FOR $18,427.00 WITH THE AUTHORITY TO NEGOTIATE A LOWER AMOUNT was made by Trustee Heern and seconded by Trustee Lamb.  On roll call vote, motion passed with all Trustees voting aye.  The term of this insurance policy runs from December 1, 2024 through November 30, 2025. 

New Business

A.        None.

City of Carbondale Water Supply

A.        Office Manager Lintner reported to the Board there has been a very small rate increase on the sampling fees.  Schedule of fees provided to the Board. 

Monthly Staff and Board Group Reports

A.        Office Manager Lintner Report:

Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.  

B.        WSO Heidbreder Report:

WSO Heidbreder presented a written report to the Board and placed of record with the Minutes.

C.        Work Group 1 Ordinances:

            Nothing to report.   

D.        Work Group 2 District Improvement:

            The next DIG meeting is scheduled for December 6, 2024 at 11:00 a.m.

E.         ROINC Report:

Sage presented a written report to the Board and placed of record with the Minutes.  There is a bid opening scheduled for 10:00 a.m. on December 3, 2024 for the work to be performed on Church Street.  Sage also presented to the Board the water purchase/water sold report; the water loss by route report; and the yearly water loss report. 

            MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS was made by Trustee Fiorino and seconded by Trustee Brewer.  On voice vote, motion passed with all Trustees voting aye.

Monthly Treasurer/Accounting/Financial Reports

A.        Treasurer Lintner presented a written Treasurer’s report to the Board and placed of record with the minutes.  This included a report that the T-Bill as of November 13, 2024 had a value of $247,287.45 with a cash value of $119.19. 

            The 125% Report will be presented to the Board next month. 

            MOTION TO APPROVE THE MONTHLY TREASURER, ACCOUNTING, AND FINANCIAL REPORTS was made by Trustee Fiorino and seconded by Trustee Brewer.  On roll call vote, motion passed with all Trustees voting aye.

Payment of Bills

A.        Office Manager Lintner presented to the Board a list of bills to be paid.  After examination and discussion, MOTION TO APPROVE PAYMENT OF BILLS was made by Trustee Brewer and seconded by Trustee Lamb.  On roll call vote, motion passed with all Trustees voting aye.

Additional Trustee Comments or Questions

A.        Trustee Howell voiced an opinion that the purchase of a truck for the employees needs to be considered sooner than later.

Executive Session

A.        None.

Motion for Adjournment

            MOTION TO ADJOURN MEETING was made by Trustee Dickson and seconded by Trustee Fiorino.  On voice vote, motion passed with all Trustees voting aye.

Meeting adjourned at 8:30 p.m.