Meeting Minutes of August 7, 2024
Call to Order
Trustees Present: Hughey; Brewer; Dickson; Heern; Fiorino; Lamb
Trustees Absent: Howell
Also Present: Kim Herrk-Titus; Scott Hickam; Sage Lintner; Alex Heidbreder; and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD July 10, 2024 was made by Trustee Lamb and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
A. Kim Herrk-Titus:
She received a letter from the District informing her that she needed to add a meter to her home since it appears there are two separate families residing there. She stated that there are no renters and only one family. WSO Heidbreder informed the Board that her ex-husband is living downstairs. After discussion the Board determined that one meter to service the home is acceptable and a letter should be sent to her informing her of the Board decision.
B. Credit Request for Meter #1-1010:
A water credit in the amount of $218.69 has been requested by the customer because of a water leak. The customer has corrected the problem.
MOTION TO ALLOW THE CREDIT FOR METER #1-1010 IN THE AMOUNT OF $218.69 was made by Trustee Heern and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
C. Account 5-4020:
The Board directed Attorney Twomey to meet with Sage to get a letter out to customer concerning an additional meter and payment for the same. The Customer sent a letter to the Board stating that the meter will be paid for by June of 2025. Upon payment in full the District will install the meter.
D. Account 1-2140:
Customer requested waiving the late fee because of the late delivery by the US Postal Service. Board denied the request.
E. Scott Hickam, 2024 Audit:
Mr. Hickam presented the audit for the District for the year 2023. He informed the Board that there were no adverse findings and that it was a clean year.
MOTION TO ACCEPT THE 2023 AUDIT was made by Trustee Brewer and seconded by Trustee Heern. On roll call vote, motion passed with all Trustees voting aye.
Old Business
A. Review of Ordinances:
Sage and Trustee Fiorino are working on the revisions and prefer to do all at one time and then vote on all revisions. No Board action taken.
New Business
A. ECWAG Grant:
The engineer is working on this and hopefully will be approved for an expedited bidding process. The engineer is hoping to take bids in November and construction beginning in the Spring. This is in connection with the continued losses on Church Street. Recommendation was made that the Trustees along with Alex examine the issues on Church Street.
B. Church Street Discussion:
See A. above.
C. Deposit Increase for Delinquent Customers:
This will be addressed in the Ordinance revisions. No Board action necessary at this time.
City of Carbondale Water Supply
A. No update.
Monthly Staff and Board Group Reports
A. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
B. WSO Heidbreder Report:
WSO Heidbreder presented a written report to the Board and placed of record with the Minutes.
C. Work Group 1 Ordinances:
As noted above, Sage and Trustee Fiorino are working on the Ordinance revisions.
D. Work Group 2 District Improvement:
Next meeting is scheduled for September 13, 2024 at 11:00 a.m. for an extended discussion on District improvements.
E. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS was made by Trustee Fiorino and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Monthly Accounting/Financial Reports
A. Treasurer Report:
Sage presented a written report to the Board. $9,350.00 of money paid to Scott Escue is out of District funds with the rest being paid by customers.
Treasurer Lintner requested the Board to transfer $11,193.33 from the Improvement and Repair Fund to the Operation Account to pay for bills excluding Terrance Walsh which will be paid in September.
MOTION TO TRANSFER FUNDS was made by Trustee Lamb and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
It was noted there are no other financial reports as Sage has not been supplied the information from the accountant. These will be addressed at the September meeting.
MOTION TO APPROVE THE MONTHLY FINANCIAL REPORTS was made by Trustee Fiorino and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
MOTION TO APPROVE PAYMENT OF BILLS was made by Trustee Brewer and seconded by Trustee Heern. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
A. None.
Executive Session
A. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING was made by Trustee Heern and seconded by Trustee Lamb. On voice vote, motion passed with all Trustees voting aye. Meeting adjourned at 8:28 p.m.