September 12, 2017 Meeting Minutes
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Treasurer Mike Williamsem, Water Supply Operator Ron Lada, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, and Joseph Burrow.
Professionals in attendance were Mr. Scott Hickam, Mr. Mike Twomey, and Mr. Joe Boyke. Visitors in attendance were Mr. Kevin Wheeley, Mrs. Lucille Burrow, and Mr. Greg Dunn, District customers; and Ms. Pat Brierton, District customer and prospective Board Member.
The Board reviewed the minutes of August 8, 2017, regular meeting. A motion was made by Mr. Burrow to accept the minutes as presented. Seconded by Vice Chairman Jacobini and with (5) yes and (0) no votes, the minutes were approved.
Customer requests opened with discussion related to a customer account. Mr. Kevin Wheetley addressed the Board Members on the current situation related to his customer account. Upon sufficient conversation, the visitor was dismissed after being assured by the Board the issue would be addressed and the customer would be notified of the Board’s decision.
Next addressed was the prospective new water line installation on Post Office Hill. Mr. Joe Boyke opened by presenting and explaining the results of the sealed bid opening for a new water main behind the Post Office. As bid results were more costly than anticipated, related conversation followed. After discussion a motion was made by Vice Chairman Jaconini to reject all bids presented and assign the Engineer to re-evaluate costs and report back to the Board. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion carried.
Mr. Boyke then presented and explained the Clarida & Ziegler Engineering Invoices for services rendered related to the existing project. A motion was made by Vice Chairman Jacobini to pay the bill as presented; seconded by Mrs. Brewer and with (5) yes and (0) no votes the payment was approved.
Related to District communications for September, a letter was received from the Illinois EPA confirming the construction permit for a new main on Post Office Hill. Specifics of the EPA permit were addressed previously in the meeting by Mr. Joe Boyke.
Next presented was an estimate from Mike Penninger of Penninger Asphalt Paving, Inc., related to resurfacing the drive and parking area at the District Office with tar and chip. Discussion followed, after which the District Secretary was instructed to contact Mr. Penninger for a requote based on an expanded area than originally quoted.
Under the order of New Business, Mr. Scott Hickam distributed copies of the completed 2016 Annual Audit and Financial Statement to the Board and began his presentation. The report encompassed fixed assets based on construction of new main connection to Carbondale, water sales for the calendar year, depreciation, capital, assets, net worth, outstanding debt, liabilities, etc. Mr. Hickam reviewed cash flow graphs, as well as revenues and expenses, and reported a positive flow. Upon completion of his presentation, discussion followed. Mr. Hickam made recommendations which included the implementation of a five year plan. A motion was made by Vice Chairman Jacobini to accept the 2016 Annual Financial Report as presented; seconded by Mr. Burrow and with (5) yes and (0) no votes, the Audit was approved. Required documentation was signed by the Chairman.
Under the order of old business, the topic of a new water main installation on Post Office Hill was addressed previously in the meeting. No new information related to District expansion or the website were available for discussion at this time.
No information related to the Carbondale Water District was presented.
Financials for July 2017 were presented an reviewed with brief discussion
The Secretary/Treasurer Report and the Account Payable Report for September 2017 were presented by the Treasurer. After related discussion, a motion was made by Vice Chairman Jacobini to accept the reports as presented and pay the bills; seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved. A motion was made by Mr. Burrow to transfer funds in the amount of $8,140.40 from the Repairs/Improvements Account to the Operation/Maintenance Account to fund the additional expenditures as discussed. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Discussion followed rated to the status of new meter installations, recent water main breaks, and future projects.
At this time, the Board readdressed the customer account issue presented by the visitor at the beginning of this meeting. After discussion, the Chairman accepted the task of pursuing further discussion with the customer toward an amicable resolution of the problem.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (5) yes and (0) no votes, the meeting closed