August 8, 2017 Meeting Minutes
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, and Joseph Burrow.
Professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke. Visitors in attendance were Mrs. Lucille Burrow, Mr. Richard Parrish, and Mr. Adam Van Winkle.
The Board reviewed the minutes of the July 11, 2017, regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the minutes were approved.
Customer requests opened with discussion related to a customer account. Visitors Mr. Van Winkle and Mr. Parrish both explained to the Board situations related to both a water leak and disconnection due to non-payment. The District Secretary presented documents to confirm findings and facts of the situation. Upon sufficient conversation, were dismissed after being assured by the Board the issue would be addressed and the customer would be notified of the Board’s decision.
A letter from Mr. Clay Kolar indication his resignation from the Board of Trustees of the Buncombe Public Water District was presented for the Board’s information. No other communications were presented at this time.
No new business was addressed at this time.
First discussed under the order of old business, Mr. Joe Boyke opened by addressing the status of the project to replacae the water main behind the Post Office in Makanda. Discussion followed related to the bidding process, EPA requirements, exploratory digging, soil samples, polyethylene pvc, and other related topics; after which Mr. Boyke presented and explained the invoice from Clarida & Ziegler Engineering Co. for services related to the project. A motion was made by Ms. Anderson to approve the bill for payment. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved.
No information related to the Carbondale Water District were presented.
Financials for June 2017 were presented and reviewed with brief discussion.
The Secretary/Treasurer Report and the Accounts Payable Report for August 2017 was presented by the Treasurer. Expenses related to new meter replacements were identified, as well as recent water main repairs. After related discussion, a motin was made by Mr. Burrow to accept the reports as presented and pay the bills; seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved. A motion was made by Mrs. Brewer to transfer funds from the Repairs/Improvements Account to fund the additional expenditures as discussed. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Discussion followed related to the status of new meter installations, recent water main breaks, and future projects.
At this time, the Board readdressed the customer account issue presented by the visitors prior this meeting. After discussion, a motion was made by Vice Chairman Jacobini to apply a credit adjustment to tis account for excess water usage during the month of June; However, circumstances resulting in the disconnection of water service due to non-payment do not justify a waiver of the disconnection fee of $100.00. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried. The District Secretary was instructed to notify the customer of the Board’s decision.
There was no move for an executive session.
There being no further business, a motion was made by Vice Chairman Jacobini to adjourn; seconded by Ms. Anderson and with (5) yes and (0) no votes, the meeting closed.