July 11, 2017 Meeting Minutes
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, and Jospeh Burrow. Absent was Trustee Clay Kolar.
Professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke. Visitors in attendanc were Mrs. Leslie Ferraro, a District customer; Mr. Josh Ditto with Tech Guy Consulting, and Mrs. Lucille Burrow.
The Board reviewed the minutes of the June 13, 2017, regular meeting. A motion was made by Mr. Burrow to accept the minutes as presented. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
Customer requests opened with Mrs. Ferraro describing her concerns related to the replacement of her old water meter, specifically the physical installation as well as the location of the meter. Both issues were discussed at length giving Mrs. Ferraro assurance her concerns would be addressed, while apologizing for any inconvenience.
Mr. Josh Ditto of Tech Guy Consulting located in Anna, Illinois, opened by reviewing IT services offered by his firm related to website design, network security, antivirus protection, data backup, etc. In addition, Mr. Ditto presented his concept to supply the area with dependable and affordable wireless internet services via fiber optics with the installation of an antenna atop the Water Tower. The presentation was followed by questions and conversation. Mr. Ditto explained the process of branding a logo image, webhosting, domains, and stages of creating a website consisting of design, development, and launch. Also discussed was online payment of water billings for District customers. Discussion continued after Mr. Ditto’s departure at which time a motion was made by Vice Chairman Jacobini to proceed with the Right of Entry and Testing Agreement to include changes recommended by Mr. Mike Twomey; and to request a “bundle” proposal for all options from Mr. Ditto. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried.
Mr. Kyle Baker did not attend the meeting as indicated on the agenda; however, conversation followed related to cleaning and inspection of the water tower as well as painting and repair. No action was taken at this time.
There were no communications for July available for presentation.
No new business was presented at this time.
First discussed under the order of old business, Mr. Joe Boyke opened by addressing his recommended water main replacement behind Post Office in Makanda. Mr. Boyke outlined details of the construction as well as EPA fees, requirements, and phases of the project. Discussion followed after which a motion was made by Vice Chairman Jacobini to approve and instruct the Engineer, Joe Boyke, to prepare a bid document for the project. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved.
At this time, there was brief discussion related to water line expansion in the District with no specific action. Water District website design was previously addressed in the meeting with Mr. Ditto under Item #4.
No information related to the Carbondale Water District was presented.
Financial for May 2017 were presented and reviewed with brief discussion.
The Secretary/Treasurer Report and the Accounts Payable Report for July 2017 was presented by the Treasurer. Expenses related to new meter replacements were identified, as well as recent water main repairs. After related discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills; seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved. A motion was made by Mrs. Brewer to transfer funds from the Repairs/Improvement Account to the Operation/Maintenance Account to fund the additional expenditures as discussed. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Discussion followed related to the status of the new meter installations, recent water main breaks, and future projects.
At this time, the District Secretary presented the Board with Cut-Off Agreements for two different customers, both with long histories of regular monthly payments for “0” usage. After discussion, a motion was made by Vice Chairman Jacobini to proceed with the Agreements as prepared in which the implementation fee had been waived on both. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion carried.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Mrs. Brewer and with (5) yes votes and (0) no votes, the meeting closed.