May 9, 2017 Meeting Minutes
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, and Jospeh Burrow. Absent was Trustee Clay Kolar.
Professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke. Visitors in attendance were Mrs. Lucille Burrow, Mr. Greg Tunison, and Mrs. Monica Tunison.
The Board reviewed the minutes of the April 11, 2017, regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the minutes were approved.
Related to customer comments, Mr. Tunison opened by explaining his recently discovered water line break at his property on Crackers Neck in the Village of Makanda. Discussion followed related to the break, after which the Board assured Mr. Tunison that upon confirmed from the Water Supply Operator, the District Secretary woud recalculate his billing on water loss according to District procedures.
There were no communications for May available for presentation.
Discussion opened related to services provided by the Greater Egypt Planning and Development Commission. Mr. Boyke described the organization’s guidance related to grants. Also discussed were DCEO grants, deadlines, and related requirements such as an income survey, as well IEPA and Rural Development low interest loans.
Mr. Boyke held the floor by addressing a potential replacement of the water main behind the Makanda Post Office. In addition to providing an estimate cost per foot, Mr. Boyke itemized material required for installation of a 6” polyethylene fused continuous pipe with cement anchors. He noted that an EPA construction permit would be required to replace the line. Discussion followed with no action taken at this time.
The next order of new business addressed was the annual election of the Chairman, Vice Chairman, and Treasurer to the Buncombe Public Water District Board of Trustees. A motion was made by Mr. Burrow to retain Mr. Robert Hughey as Chairman of the Board of Trustees. A motion was made by Mr. Burrow to retain Mr. Hughey as Chairman of the Board of Trustees; seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion was approved. Mr. Burrow then made a motion to retain Mr. Robert Jacobini as Vice Chairman; also seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion carried. Mr. Burrow was made a motion to retain Mr. Mike Williamsen as Treasurer, seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved.
The annual appointments for attorney and engineer(s) for the District were next addressed. A motion was made by Mr. Burrow to retain the legal services of Mr. Mike Twomey and the engineering services of Clarida & Ziegler Engineering. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved. Both parties accepted their re-appointments.
At this time, employees were excused from the room for a closed Board discussion related to annual employee contract renewals. A motion was made by Mr. Burrow to renew the contracts and extend to both Water Supply Operator Ron Lada and District Secretary Karen Dunn an hourly rate increase of 3%. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion carried.
Discussion under the order of old business were topics related to the Annual Audit, interest rates and investing, and District Website. The possibility of moving the Board Meetings to the 2nd Tuesday of each month to the 2nd Thursday was briefly addressed. No action related to any of these issues was taken at this time.
No information related to the South Highway Water District was presented.
Financial for March 2017 were presented and reviewed with brief discussion.
The Edward Jones Investment Report for April 2017 was available detailing that all accounts had been liquidated as planned and were ready to be closed.
The Secretary/Treasurer Report and the Accounts Payable Report for May 2017 was presented. After related discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills; seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Discussion followed related to the status of the new meter installations to date as well as damage from recent lightning strike to District Office.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Vice Chairman Jacobini to adjourn; seconded by Ms. Anderson and with (5) yes votes and (0) no votes, the meeting closed.