Meeting Minutes of April 11, 2017
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Treasurer Mike Williamsen, District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, and Jospeh Burrow. Absent was Water Supply Operator Ron Lada and Trustee Clay Kolar.
Professionals in attendance were Mr. Mike Twomey. Visitors in attendance were Mrs. Lucille Burrow.
The Board reviewed the minutes of the March 14, 2017, regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
No visitor or customer requests were addressed at this time.
There were no communications for April available for presentation.
Under the order of new business, the Board reviewed information from ICRMT related to cyber liability for insurance and further discussed online activity and EFI & telemetry vulnerability. No action was taken at this time.
Next an email was reviewed from the IRWA regarding governmental cuts to water development loan and grant programs. Related discussion escalated into future District development in areas such as Lower Cobden Road and New US Highway 51 South. Following the discussion, a motion was made by Mr. Burrow to contact Joe Boyke for a preliminary assessment for line extension possibilities and recommendations. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion carried.
Based on customer water rate increases established and approved at the March meeting f the Board, a rate increase letter was presented for review and approval. After discussion, a motion was made by Vice Chairman Jacobini to approve the letter for distribution after minor changes recommended during discussion. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion was approved. It was also suggested that a copy of the IRWA email related to defunding loan and grant programs be included in this letter.
The District Secretary next reported on current research toward a District Website. Discussed was proposed content as well as amenities available for customers on the site. As further research is required, no action was taken at this time.
Other than brief discussion related to the settlement and repayment of funds for overcharges by the South Highway Water District no further information was presented nor action taken.
Financial for February 2017 were presented and reviewed with brief discussion.
The Edward Jones Investment Report for March 2017 was available for review.
The Secretary/Treasurer Report and the Accounts Payable Report for April 2017 was presented. After related discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills; seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion was approved.
In discussion regarding the 2017 Bank Account Reconciliation plan which was proposed and approved at the March Meeting of the Board, the following actions recommended in order to execute the plan:
- Prepare a Cashier’s Check from the Frist Mid-Illinois Construction Account #9821283 payable to Buncombe Public Water District in amount of $10,928.21 for deposit to First Southern Fund Account #1185987
- Prepare a Cashier’s Check from the First Mid-Illinois Construction Account #9821283 payable to Buncombe Public Water District in the amount of $8,000.00 for deposit to First Southern Bank Repairs/Improvement Account #62026
- Preform a First Mid-Illinois in-bank transfer for the Buncombe Public Water District in the amount of $20,636.76 from Construction Account #9821283 to Bond/Interest Account #9821272
- Perform a First Mid-Illinois in-bank transfer for the Buncombe Public Water District in the amount of $92,508.43 from Surplus Account #9821283 to Bond/Interest Account #9821272.
- Rename the First Mid-Illinois Bank Account #9821272 from Bond/Interest Account to Reserve.
- Close the Frist Mid-Illinois Bank Construction Account #9821272 and Surplus Account #91150080, at such time all transactions have cleared.
A motion was made by Mrs. Brewer to approve implementation of the six (6) actions as discussed and indicated above. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was reviewed by the Board in the absence of the Water Supply Operator with no discrepancies. Discussion followed related to outsourcing new meter installations and project specifics such as drilling and painting lids, digging out meter wells, and making miscellaneous repairs in addition to meter change-outs. A motion was mde by Mrs. Brewer to utilize the services of Dean Bush Construction to complete the remainder of the meter change-outs as discussed. Seconded by Mr. Burrow with (5) yes and (0) no notes, the motion was approved.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (5) yes votes and (0) no votes, the meeting closed.