Meeting Minutes of March 14, 2017
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, District Secretary Karen Dunn, Water Supply Operator Ron Lada; and Trustees Jenny Anderson, and Jospeh Burrow. Absent was Treasurer Mike Williamsen, Trustee Clay Kolar, and Trustee Grace Brewer.
Professionals in attendance were Mr. Mike Twomey and Mr. Scott Hickam. Visitors in attendance were Mrs. Lucille Burrow.
The Board reviewed the minutes of the February 14, 2017, regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the minutes were approved.
No visitor or customer requests were addressed at this time.
There were no communications for March available at this time.
Under the order of new business, the Board discussed possibilities related to establishing and maintaining a website for the Water District. After related conversation, the subject was tabled for a future meeting until such time additional information was acquired.
Mr. Scott Hickam opened by addressing the 2017 Budget, followed by presentation of a bank account reconciliation plan reviewing specific purposes for each account. Mr. Hickam recommended a monthly allowance for repairs/maintenance costs was well as insurance premiums. Also discussed were cash reserve goals, banking requirements, and a proposed rate increase with minimal future adjustments. After related discussion a motion wade made by Vice Chairman Jacobini to act upon account transfer recommendations as specified on the proposed 2017 Bank Account Reconciliation plan. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the motion carried. Next a motion was made by Vice Chairman Jacobini to implement a water rate increase of approximately 10% effective at the April 2017 Billing as follows: Minimum usage at $22.20 flat rate; first 1-1000 gallons at $27.75 flat rate; and 1,001 gallons and above at rate of $22.20 per gallon prorated. Seconded by Mr. Burrow and with (4) yes and (0) no votes, the motion carried. Lastly, a motion was made by Mr. Burrow to accept and implement the 2017 Budget as presented. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the motion was approved. Briefly discussed were record retentions issues, assistance/direction in accurate documentation disposal, and secure disposal services.
Cost adjustments to customer water billings related to excess water due to leaks were readdressed. Calculations were re-examined for implementation for the (3) customer leaks presented at the March 2017 Meeting of the Board and any leaks moving forward. It was agreed to allow each customer only one billing adjustment per year for Water District verified leaks. A motion was made by Vice Chairman Jacobini to apply the new calculation on the (3) accounts presented based on water costs from this District’s current supplier. Seconded by Mr. Burrow and with (4) yes and (0) no votes, the motion carried.
At the Board’s request, Mr. Twomey presented information related to services offered by the Greater Egypt Regional Planning Commission such as, but not limited to; surveys, administration of grants, and notifications when grants become available. After related discussion a motion was made by Vice Chairman Jacobini to participate as a member of the Greater Egypt Regional Planning Commission. Seconded by Mr. Burrow and with (4) yes and (0) no votes, the motion was approved.
No issues related to the new water main connection to Carbondale were presented.
A brief discussion related to the settlement and repayment of funds for overcharges by the South Highway Water District, a motion was made by Vice Chairman Jacobini to approve the Chairmans signature on the release from SHWD at such time it becomes available. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the motion carried.
Financial for January 2017 were presented and reviewed with brief discussion.
The Edward Jones Investment Report for February 2017 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for March 2017 was presented. After related discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills; seconded by Ms. Anderson and with (4) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by the Water Supply Operator with no discrepancies. Discussion followed related to outsourcing new meter installations, water line maintenance and possible replacement in the creek at Makanda Road, tower maintenance to include preparation for painting and sealing, district office maintenance, and smartphone applications for telemetry.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (4) yes votes and (0) no votes, the meeting closed.