Meeting Minutes of November 8, 2016
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Jenny Anderson, Jospeh Burrow, and Grace Brewer. Absent was Treasurer Mike Williamsen and Trustee Clay Kolar.
Professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke. Visitors in attendance were Mr. David Stankiewicz.
The Board reviewed the minutes of the October 11, 2016, regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
Chairman Hughey opened by giving the floor to David Stankiewicz. Mr. Stankiewicz described the chain of events which occurred in locating and repairing a water line break at his rental property on Cracker’s Neck during the months of August and September 2016. He addressed questions from the Board and discussion followed. Mr. Stankiewicz indicated that repairs have been completed, and service restored to the home. In summation, the District Secretary was instructed to acquire additional information from the property owner for further consideration. No action was taken at this time.
Next Chairman Hughey gave the floor to Mr. Boyke to address issues related to the new water line connection to Carbondale. Mr. Boyke opened by reporting the transfer of water connection from the South Highway Water District to the City of Carbondale was completed on November 2, 2016. He then reviewed project status related to telemetry start-up, generator testing, and elaborated on information now available at the District Office via the new computer. Also discussed was a water seal leak on Pump #2 at BPS #2, lien waivers, and employee training on telemetry, among other topics. There was no new discussion related to the completion of District maps.
Mr. Boyke continued by reviewing details of each invoice presented for payment in November as outlined on the project disbursement schedule.
- A motion was made by Vice Chairman Jacobini to pay Dean Bush Construction in the amount of $86,394.82 from the First Mid-Illinois bank Construction Account for services as outlined in the Watermain Contract. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the payment was approved.
- A motion was made by Mrs. Brewer to pay Clarida & Ziegler Engineering in the amount of $6,693.20 from the First Mid-Illinois Bank Construction Account for Administration and Inspection services and mileage as specified on Invoice #15287. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the payment was approved.
- A motion was made by Mrs. Brewer to pay Southern FS, INC., in the amount of $1,189.94 from the First Mid-Illinois Bank Construction Account for installation of the propane tank and gas as Contingency. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the payment was approved.
Brief discussion following related to tank inspection, interior and exterior painting of the tower, and replacement of the ladder and safety equipment within the tower. No action was taken at this time with the discussion tabled until the January 2017 Meeting of the Board.
No further visitor or customer requests were presented at this time.
There were no new items of communication for the month of November
The first order of new business was the presentation of the 2017 presentation of the 2017 insurance proposal with Illinois Counties Risk Management and Trust. The policies were reviewed and discussed by the Board. A motion was made by the Vice Chairman Jacobini to renew the District Insurance with Illinois Counties Risk Management and Trust as proposed for 2017 on the 50/50 premium payment plan. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the polies were approved and signed by the Chairman.
The final item of new business was review of the preliminary 2017 District Operating Budget. The District Secretary indicated necessary budget adjustments from previous year due to implementation of the new water main connection to Carbondale and related costs of its operation. After considerable discussion, it was decided to acquire further information and address a final budget at the December 2017 Meeting of the Board.
Content related to the water line connection to Carbondale was addressed previously in the meeting under Agenda Item #4. No further information was discussed at this time.
No information related to the South Highway Water District was presented for discussion.
Financial for November 2016 were presented and reviewed with brief discussion.
The Edward Jones Investment Report for October 2017 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for November 2016 were presented by the District Secretary in the absence of the Treasurer and reviewed by the Board. After related discussion, a motion was made by Vice Chairman Jacobini to transfer $11,800 from the Repairs/Improvements Account to Operation/Maintenance Account for new meter purchases, accept the reports as presented, and pay the bills; seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Brief discussion followed related to water loss, and new meter installations.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (5) yes votes and (0) no votes, the meeting closed.