Meeting Minutes of October 11, 2016
Chairman Robert Hughey called the meeting to order at 7:10 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Jenny Anderson, Jospeh Burrow, Clay Kolar and Grace Brewer. Absent was Treasurer Mike Williamsen.
Professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke.
The Board reviewed the minutes of the September 13, 2016, regular meeting. A motion was made by Mr. Burrow to accept the minutes as presented. Seconded by Vice Chairman Jacobini and with (5) yes and (0) no votes, the minutes were approved.
At this time, Chairman Hughey gave the floor to Mr. Boyke to address issues related to the new water line connection to Carbondale. Mr. Boyke opened by reporting the project status related to electric utilities at Booster Pump Station #1 and the new master meter. Also discussed was the installation of antennas at the tower and both pump stations, the process of water sampling, and acquiring EPA permits; all leading to connection of the new line at the old master meter and completion of the project anticipated for late November. There was brief discussion related to the installation and training of new telemetry, required boil orders, and the completion of District Maps.
Mr. Boyke continued by reviewing details of each invoice presented for payment in October as outlined on the project disbursement schedule.
- A motion was made by Mr. Burrow to pay Dean Bush Constrction in the amount of $10,761.50 from the First Mid Illinois Bank Construction Account for services as outlined in the Watermain Contract. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the payment was approved.
- A motion was made by Ms. Anderson to pay Clarida & Ziegler Engineering in the amount to $1,076.00 from the First Mid Illinois Bank Construction Account for Inspection services as specified on Invoice #15261. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the payment was approved.
Upon completion of Mr. Boyke’s presentation, Mr. Twomey presented for payment Invoice #160861 for project and related legal services as indicated on the project disbursement schedule.
After discussion and review of the proposed invoice, a motion was made by Vice Chairman Jacobini to pay Barrett, Twomey, Broom, Hughes. And Hoke LLP, in the amount of $6,111.42 from the First Mid Illinois Bank Construction Account for legal services as specific on Invoice #160861. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the payment was approved.
Next on the agenda was the presentation by the District Secretary of factual information related to a District customer’s water main break resulting in excessive water loss. Documentation reviewed by the Board included ledgers and graphs identifying meter activity obtained by ORION meter reading profiling directly from customer’s water meter. The situation was discussed and deliberated extensively, and the District Secretary was instructed to prepare a letter for the customer explaining the District’s position, which is to be reviewed by the Board and Legal Counsel prior to release.
There were no new items of communication for the month of October.
Related to new business, it was noted by the District Secretary that preparation had begun for renewal of all District insurance policies with Illinois Counties Risk Management Trust and should be available for preparation at the November Meeting.
Content related to the water line connection to Carbondale was addressed previously in the meeting under Agenda Item #4. No further information was discussed at this time.
No information related to the South Highway Water District was presented for discussion.
Financial for August 2016 were presented and reviewed. It was noted by the District Secretary that 2017 Budget preparations would begin later in the month of October upon receipt of the completed September financials.
The Edward Jones Investment Report for September 2016 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for Ocotber 2016 were presented by the District Secretary in the absence of the Treasurer and reviewed by the Board. After related discussion, a motion was made by Mr. Burrow to accept the reports as presented, and pay the bills; seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by the District Secretary in the absence of the Water Supply Operator with no discrepancies. Brief discussion followed related to water loss, and new meter installations.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (5) yes votes and (0) no votes, the meeting closed.