Meeting Minutes of August 9, 2016
Chairman Robert Hughey called the meeting to order at 7:10 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, District Secretary Karen Dunn; and Trustees Jenny Anderson, Jospeh Burrow, Jay Ruble and Grace Brewer. Absent was Water Supply Operator Ron Lada.
Professionals in attendance were Mr. Mike Twomey, Mr. Joe Boyke.
The Board reviewed the minutes of the July 12, 2016, regular meeting. A motion was made by Ms. Anderson to accept the minutes as presented. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the minutes were approved.
A customer letter was presented for discussion accompanied by a money order for full payment of their current property lien as a result of non-payment for services. The situation was discussed, and the District Secretary was instructed to take action on rectifying the situation as discussed and agreed to by the Board.
No items of communication for August was presented to discussion.
No topics of New Business were presented for discussion at this time.
With regards to the water line connection to Carbondale, Mr. Joe Boyke opened by explaining the status of several aspects of the project. He informed the Board that the railroad bore had been completed and delivery of the pump station was scheduled for tomorrow, August 10th. Discussion followed related to pump station installation, pressure testing, and telemetry installations. Mr. Boyke noted that even with rain delays, he still anticipated project completion to be approximately October 1st.
Mr. Boyke continued by reviewing details of each invoice presented for payment in September as outlined on the project disbursement schedule.
- A motion was made by Mr. Burrow to pay Dean Bush Constrction in the amount of $20,545.68 from the First Mid Illinois Bank Construction Account for services as outlined in the Watermain Contract. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the payment was approved.
- A motion was made by Mr. Ruble to pay Clarida & Ziegler Engineering in the amount of $6,039.60 from the First Mid Illinois Bank Construction Account for Administrative and Inspection services as specified on Invoice #15133. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the payment was approved.
The District Mapping Project was discussed briefly, but no invoice was presented for payment at this time.
Mr. Boyke further reviewed specifics of the Disbursements related to balances vs. budgeted costs. The topic of project clean-up including dirt work and seeding in early fall were noted as well as anticipated costs and retainage of funds.
Mr. Twomey briefly addressed questions of procedure related to the discontinuation of water purchase from the South Highway Water District upon disconnection from their lines, with no action taken at this time.
Financial for June 2016 were presented and reviewed. Treasurer Williamsen indicated and anticipated attendance of Mr. Scott Hickam at the September 2016 meeting to review the Annual Audit as well as make financial recommendations.
The Edward Jones Investment Report for July 2016 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for August2016 were presented by the Treasurer and reviewed. Mr. Williamsen noted a purchase for (3) 2” water meters, which would require a funds transfer. After related discussion, a motion was made by Mr. Burrow to transfer $2,467.50 from the FBS Repairs/Improvements savings account to the FSB Operations/Maintenance checking account for the purchase of the meters, to accept the reports as presented, and pay the bills; seconded by Vice Chairman Jacobini and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was reviewed by the Board in the absence of the Water Supply Operator with no discrepancies; however, items of interest related to the water main repair at Eastern Star Trail and the status of new meter installations were noted by the District Secretary.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (5) yes votes and (0) no votes, the meeting closed.