Meeting Minutes of May 12, 2015
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, Robert Hughey, Jay Ross, and Jay Ruble.
The professionals in attendance were Mr. Mike Twomey, Mr. Dan Twomey, and Mr. Joe Boyke. Also in attendance was Mr. Russell Kramer, District Customer.
The Board reviewed the minutes of the April 14, 2015, regular meeting. A motion was made by Mr. Hughey to accept the minutes as presented; seconded by Ms. Anderson and with (6) yes and (0) no votes, the minutes were approved. Next presented were the minutes from the Special Meeting of April 20, 2015. A motion was made by Mr. Hughey to accept the minutes of the Special Meeting as presented. Seconded by Ms. Anderson and with (6) yes and (0) no votes, the minutes were approved.
At this time, Members of the Board addressed Mr. Kramer’s concerns related to the placement of the new water line relative to his personal property.
No communications were available for presentation.
First addressed under the order of new business, Mr. Joesph Burrow presented his letter of resignation to the Board expressing his wishes for the Board’s continued success. The Board responded by conveying gratitude for his service.
Related to the annual election for Board positions, a motion was made by Mr. Ruble to appoint Mr. Jay Ross to the position of Chairman of the Board of Trustees. The motion was seconded by Ms. Anderson, and with (6) yes and (0) no votes, the motion carried. Mr. Ross accepted the appointment.
Next, a motion was made by Mrs. Brewer to reappoint Vice Chairman Robert Jacobini to the position of Vice Chairman of the Board of Trustees. The motion was seconded by Mr. Ruble, and with (6) yes and (0) no votes, the motion was approved. Vice Chairman Jacobini accepted the reappointment.
Vice Chairman Jacobini made a motion to reappoint Mr. Mike Williamsen to the Secretary/Treasurer position. The motion was seconded by Ms. Anderson, and with (6) yes and (0) no votes, the motion carried. Mr. Williamsen accepted the position.
A motion was made by Vice Chairman Jacobini to reappoint Mr. Mike Twomey as District Legal Counsel. Seconded by Ms. Andreson and with (6) yes and (0) no votes, the motion was approved and accepted by Mr. Twomey.
A motion was made by Ms. Anderson to also reappoint Clarida & Ziegler Engineering Co. as District Engineers. Seconded by Vice Chairman Jacobini and with (6) yes and (0) no votes, the motion carried and Mr. Joe Boyke accepted for the firm.
Next addressed were employee annual contracts. After discussion a motion was made by Mr. Hughey to renew the contract for Water Supply Operator position with Ron Lada with an hourly rate increase of 2% over previous. Seconded by Mr. Ross and with (6) yes and (0) no votes, the contract was approved and accepted by Mr. Lada.
A motion was made by Mr. Hughey to renew the contract for the District Secretary position with Karen Dunn with an hourly rate increase of 2% over previous. Seconded by Mr. Ross and with (6) yes and (0) no votes, the contract was approved and accepted by Ms. Dunn.
Several other topics were discussed under the order of new business. First the need to safely fill a large hole, believed to be an abandoned cistern, recently located on the property. A motion was made by Mr. Hughey for the WSO to contact Ready Mix to fill the existing hole with gravel. Seconded by Ms. Anderson and with (6) yes and (0) no votes, the motion carried. Also discussed was the need for employee safety clothing and equipment, insurance liability coverage and limits, and Water Supply Operator related educational accomplishments.
Related to new water line connection to Carbondale, discussion began regarding financing and the adoption of a Bond Ordinance as presented by Mr. Twomey. After discussion, a motion was made by Mr. Hughey to adopt the Bond Ordinance as prepared and presented by Mr. Twomey. Seconded by Vice Chairman Jacobini and with (6) yes and (0) no votes, the motion carried.
The engineering phases related to the new water line project were discussed such as locating existing utilities and the new pump station location, among other aspects of the project. The status of unexecuted easements were also discussed in detail.
There was no new information related to contract renegotiations or billing issues with the South Highway Water District.
Financials for March 2015 were reviewed with brief discussion.
The Edward Jones Investment Report for April 2015 was unavailable for review.
The Secretary/Treasurer Report and the Accounts Payable Report for May 2015 were presented by the District Secretary. After discussion, a motion was made by Vice Chairman Jacobini to accept the reports as presented and pay the bills. Seconded by Ms. Anderson and with (6) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Discussion followed related to recent water loss.
No additional public comments or questions were presented at this time.
There was no move for an executive session.
There being no further business, a motion was made by Mrs. Brewer to adjourn, seconded by Vice Chairman Jacobini, and with a voice count of (6) yes and (0) no votes, the meeting closed.