Meeting Minutes of September 10, 2013
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, Robert Hughey, and Charles Travelstead.
Mr. Mike Twomey, Attorney with the Law Office of Barrett, Twomey, Broom, Hughes, and Hoke was in attendance.
The Board reviewed the minutes of the August 13, 2013 regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented; seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
No visitor or customer requests were addressed at this time.
No new items of communication were presented at this time.
No new business was addressed at this time.
Under the order of old business, the status of the handheld meter reading system was discussed. Ron Lada indicated that shipment has not yet been received for the meter bases. Upper elements of the digital meters were presented to the board for inspection and discussion.
Secretary/Treasurer Williamsen indicated that he and Vice Chairman Jacobini met at First Southern Bank to discuss loan requirements. Loan documents were presented to the board for review and discussion. Loan documents were executed by the Chairman, Vice Chairman, and the Secretary/Treasurer.
The District Secretary indicated that the new water billing software has been downloaded and the change from old to new program is in the process.
The Water Supply Operator noted that he is awaiting schedule from Midwest Meter to set and calibrate insertion meters.
The last order of old business discussed was related to a back-up generator. Topics of discussion included the following: Trailer mounted vs. permanently installed generators, concrete pads, propane tanks, electrical requirements, etc. Vice Chairman Jacobini agreed to research lower quotes online. Ron Lada was asked to compare 30kW vs. 50kW. Karen Dunn was instructed to contact Devil’s Kitchen Water District related to their back-up generator. Mr. Hughey indicated he would contact Heartland Pumps related to costs on both diesel and propane generators. Secretary/Treasurer Williamsen will acquire recommendations from the Engineers.
At this time, under the topic of the South Highway Water District, among numerous issues discussed was Mr. Hughey’s attendance at the most recent meeting of the SHWD Board. They indicated to him that they were not ready to negotiate related to the water purchase contract with BPWD as they are currently in negotiations with the City of Carbondale. Per Mr. Hughey’s query related to negotiating next year’s pricing, Secretary/Treasurer Williamsen indicated he would contact Mr. Scott Hickam, Accountant, for recommendations. Mr. Hughey noted he would contact SHWD to be added to meeting agenda after recommendation from Mr. Hickam is acquired.
Financial for July 2013 were presented for review with brief discussion.
The Edward Jones Investment Report for August 2013 was unavailable for review at this time.
The Secretary/Treasurer Report and the Accounts Payable Report for September 2013 was presented by Secretary/Treasurer Williamsen. A motion was made by Vice Chairman Jacobini to accept the report as presented and to pay the bills. Seconded by Mr. Hughey and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Brief discussion continued related to the recent water break at pump station and Mr. Lada recommended alternatives to avoid a similar situation in the future. Also discussed was the completed water main extension on Makanda Hill followed by a brief discussion related to telemetry. No action was recommended at this time.
At this time, Trustee Charlie Travelstead announced his immediate resignation from the Buncombe Public Water District Board of Trustees due to person health issues.
There was no move for an additional executive session.
There being no further business, a motion was made to adjourn and seconded, and with (5) yes and (0) no votes, the meeting adjourned.