Meeting Minutes of July 9, 2013
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Jacobini, District Secretary Karen Dunn; and Trustees Jenny Anderson, Robert Hughey, and Charles Travelstead. Absent were: Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, and Trustee Grace Brewer.
Mr. Mike Twomey, Attorney with the Law Office of Barrett, Twomey, Broom, Hughes, and Hoke; and Mr. Greg Dunn, District Customer, were in attendance.
The Board reviewed the minutes of the June 11, 2013 regular meeting and the June 25, 2013 special meeting. A motion was made by Ms. Anderson to accept both minutes as presented; seconded by Vice Chairman Jacobini and with (4) yes and (0) no votes, both minutes were approved.
At this time, no items were addressed related to other visitor or customer requests.
No new items of communication were presented at this time.
No new business was presented for discussion.
Under the order of old business, the Board addressed issues related to a handheld meter reading system. After discussion, a motion was made by Mr. Hughey to purchase the Orion CE Handheld Reading Program Starter Package, related equipment, and insertion meters from Midwest Meter, Inc., not to exceed $25,000; seconded by Vice Chairman Jacobini and with (4) yes and (0) no votes, the motion was approved.
Further discussed, was financing related to the above referenced projects as well as for a back-up generator. Process for withdrawal on the loan, interest rates, prepayment penalties, and bonds were of the topics discussed. Mr. Twomey indicated to Mr. Hughey, in response to a prior question, that First Southern Bank was interested in discussing and considering other larger projects with this District as well. No action was taken or motion made at this time.
Related to the South Highway Water District, Mr. Hughey reported on the conversation and topics discussed at the recent SHWD Meeting of the Board. Discussion followed related to contract renegotiations with South Highway. Mr. Hughey indicated he would contact Scott Hickam with questions related to the SHWD rate formula.
Financials for May 2013 were presented for review with brief discussion.
The Edward Jones Investment Report for June 2013 was presented for review at this time.
The Secretary/Treasurer Report and the Accounts Payable Report for July 2013 was presented by the District Secretary. Presented for approval was an invoice for Barrett, Twomey, Broom, Hughes, and Hoke, for legal council related to the recent financing project. After further discussion, Mr. Twomey withdrew the bill from payment. A motion was made by Ms. Anerson to accept the report as presented and to pay the bills. Seconded by Mr. Hughey and with (4) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Brief discussion continued related to the mobile reading program and its implementation. The Board also requested that he contact Midwest Meter, Inc., for a firm date of delivery of the insertion meters.
At this time, there was additional discussion related to the South Highway Water District annual audit which was presented to the board at an earlier date. It was agreed that Vice Chairman Jacobini composes a letter to South Highway requesting additional information.
There was no move for an executive session.
There being no further business, a motion was made by Vice Chairman Jacobini to adjourn and seconded by Ms. Anderson with (4) yes and (0) no votes, the meeting adjourned.