Meeting Minutes of November 11, 1986
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Douglas Mayer, Vern Cornell, Fran Voss, Phoebe Cox, William Hardenbergh, and Walter Brieschke. Richard Parrish was absent. Employees present were Becky and Mike Huskey.
The minutes of November 11, 1986 meeting were approved with the following correction. Under Customer Requests it should read Barbara Emmons has taken Bill Wheetley to court so tap 150 is in litigation and it is up to our attorney for the course of action to take.
Customer Requests: Our attorney sent another letter to Bill Wheetley stating that he is liable and will be charged all fees for tampering with the district property and a deadline of November 12, 1986 was given for a response from him.
Village of Makanda: Mr. Mayer and Mr. Huskey measured the depth of our water lines on the corner of McGuire Road and South Poplar Camp Road. They found that on the east side of the water lines were only 18” deep and that there is a potential erosion problem due to the dirt work that has been done. A letter is to be sent to the Village of Makanda and all others involved.
After last months meeting Walt found that Mr. Norris Hagler had already cut the dirt bank back at the intersection of McGuire and South Poplar Camp roads, prior to coming to the meeting to ask permission. Remember that we told him not to do anything until we cleared it with the Village. On Sunday, November 2, Mr. Hagler, Mr. Danny Williams, Mr. John Nannie and 2 backhoes excavated extensively in the intersection. I talked to Doug Mayer on the evening of Tuesday, November 4, and he asked if I had given permission to dig there, I had not. Doug was puzzled. I asked Doug to have a probe rod made and lateral and vertical measurements made to determine the exact location of our lines and their depth of cover. I was informed that Mr. Hagler did not have permission to do this work from the Village Trustees and would be talked to. Further, Mr. James McEvers (a road committee member) indicated that Mrs. Joanne Simpson, Village President will be writing a letter to Buncombe explaining Mr. Hagler’s authority or lack thereof. Mr. McEvers asked for a copy of our Board minutes from last month. They were sent. We have had extensive problems with this corner freezing up in the past. It seems that the Village will have to pay for repairs if necessary based on Doug’s findings. At the very least some extensive erosion control will be necessary immediately if we are to prevent further exposure of our water mains.
The Board agrees to hold the Village of Makanda responsible for any damages which might arise from recent road work done at Buckley’s Corner until the situation has been remedied or restored to the original condition.
Mr. Dave Lattan and Mr. John Green were present, representing the Southern Illinois Amateurs Radio Society. They asked that they be allowed to install a radio repeater in our water storage tank. Mr. Hardenbergh moved that the Southern Illinois Amateur Radio Society in cooperation with the Illinois Emergency Services and Disaster Agency, the ESDA Office of the City of Carbondale, and the National Weather Service in Paducah, Kentucky be granted permission to install and maintain a radio repeater in the Water Storage Tank for the purpose of aiding local, state, and federal agencies during natural disasters and emergencies. Miss Cox seconded the motion. It is understood that Buncombe Public Water District incurs no liability for installation or maintenance costs. The SIARS carries its own liability insurance. The repeater will be located in the upper platform levels of the storage tank and will not interfere with operations. The only expense incurred will be in a very minimal amount of electricity used by the repeater which Buncombe agrees to supply as a public service for the safety of surrounding citizens.
Payment of Bills: The bills were presented in the amount of $7,079.19. Mr. Hardenbergh made a motion to pay the bills and Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Interest on Certificates: From the end of March through the month of September the interest on each CD were: Depreciation 1 – $407.49, Depreciation 2 – $188.69, Depreciation 3 – $178.86, Reserve 1 – $475.89.
The Secretary/Treasurer report was read and accepted.
The Financial Report was given by Mr. Huskey.
Steve Sisulak Subdivision line extension: We are in receipt of the Operating Permit from EPA and the As-Builts blueprints.
Computer aided management: We have been inputting the customer information.
SHWD Dispute: Don Morgan prepared an extensive letter to the arbitrators on all of the points in the dispute.
Announcements: We received a letter from FmHA stating that they approved o ur budget for 1987 based on past years performance.
Motion for adjournment: Mrs. Voss made a motion to adjourn the meeting and Mr. Hardenbergh seconded. All in favor voice vote. The meeting was adjourned at 8:00 pm.
A video tape was reviewed from the Southern Illinois Amateur Radio Society after meeting was adjourned.