Meeting Minutes of September 8, 1987
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Vern Cornell, Mr. Douglas Mayer, and Mr. Walter Brieschke. Mrs. Fran Voss came in after the roll was called. Mr. Richard Parrish was absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of the August 11, 1987 were approved with paragraph 3 changed to guests present instead of “customer requests”.
Customer Requests: Present were Mr. Ed Heern and Mr. and Mrs. Carlos Hiiller. All three individuals waived the right to executive session. Mr. Ed Heern had hooked up another trailer onto the meter that serves his trailer. Mr. Heern is asking if any exemption to the ordinance to run two units off of one tap and pay the multiple unit fee. Mr. Heern’s mother-in-law and father-in-law are residing in the additional trailer and he does not know how long they will live there.
Mr. and Mrs. Carlos Hiller also have hooked up a trailer onto the meter that serves their house. Their daughter has lived in the trailer for some time now. The Board will review the ordinances and wait until next meeting to decide on both of these customer requests.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted. Mr. Hardenbergh made a motion to reinvest Depreciation 2 Certificates for 6 months, Depreciation 3 Certificates for 2 or 2 ½ years and Reserve 2 for 6 months. Mrs. Voss seconded the motion. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
Payment of Bills: The bills were presented in the amount of $6,656.07. Mr. Hardenbergh made a motion to pay the bills as submitted and Mrs. Voss seconded the motion. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
Water Supply Operator Report: Mr. Butler reported that the water main leak on Springer Ridge Road by the pump station, in his opinion was only leaking when system was under pumping pressure. Also the altitude valve at the Pump Station was malfunctioning causing water to discharge under low pressure. Both of these leaks have been repaired and both are recorded on the Cumulative Water Loss Report. At pressure station #1 the pressure valve is malfunctioning. Mr. Butler will work on this.
SHWD new tap policies and costs: Mr. Butler reported that he had SHWD put in a tap at his rental house and they worked 3.5 hours and he was charged for 6 hours. They charge a $250.00 tap fee plus a mark-up on all materials plus labor for a total cost of $1,800.00.
On 9/2/87 Mrs. Roberts got a call from Cathy Pennington and she requested a meter be put into the meter well that was in her front yard. After reviewing maps and inspecting the site it was concluded that this was an old tap installed in 1977 to which records were not kept. Mrs. Pennington is renting from Mr. Jack Musgrave, so soon as she fills out an application and sends a renters deposit, and Mr. Musgrave completes a tap application (at no cost) a meter will be placed there.
South Highway Water District Dispute: No further news has been received.
Mr. Brieschke requested the following books be purchased: “Basis Science Applications and Concepts” for $32.50, “Leaks in Water Distribution System” for $16.00, and “Distribution System Maintenance Techniques” for $22.00 all from Americal Water Works Association for a total cost of $70.50. Mr. Hardenbergh made a motion to purchase the books and Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Cornell – no, Mr. Brieschke – yes. Motion passed.
Budget Committee Report: the budget report was submitted for review. It was pointed out that based on FmHA advise, water districts should put 2.5% of the total valuation of the district into depreciation each year to meet future replacement costs.
IEPA Evaluation Report has been received. Mr. Jon Lam toured BPWD on August 25, 1987 with Mr. Butler. Generally the findings are positive. BPWD Is reminded of the potential contamination to the system and suggested constant awareness and inspection along with an education/information program. Cross-connection were discussed and recommended a CCC Survey and record system. It was suggested to review this report with the Board of Trustees. A copy of the Pump Station Report was sent for IEPA information. Mrs. Roberts was asked to contact IEPA in order to get at least 2 copies of Survey Questionnaires used by other water districts in their Cross Connection Control Program. Our request of some other districts has failed to produce copies.
Proposals for completion of storage building: Proposals were received to complete the storage building. Mrs. Voss made a motion to accept only the electrical proposal of $1,595.00 from Mr. Walter Butler at this time and Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
1987 Interest Income January – June 1987: Savings Accounts: Debt Service: $153.71, Reserve: $131.31, Depreciation: $130.91, Escrow: $266.46. Certificates: Depreciation 1: $435.62, Depreciation 2: $166.92, Depreciation 3 $167.72, Reserve 1: $376.21, and Reserve 2: $63.51, for a total of $1,892.37.
Preliminary report on Meter Inventory: BPWD currently owns 298 meters all except the Master Meter and 4 2” meters are 5/8 x ¾ inch. Based on bulk purchase price of $34.00 per meter this amounts to $10,132.00 worth of inventory. This is just a preliminary calculation, as early on BPWD purchased meters through a local repair firm and in singles which boosted the cost to around $70-$80 per meter. As the inventory progresses exact purchase prices will be determined through invoices. We have 44 spare meters, and 13 broken in need of repair. This indicates how important an inventory is. BPWD would look bad if questioned about an asset worth over $10,000.00 which we could not account for.
Committee to recommend an auditing firm: this was tabled until next meeting.
Executive session: Mr. Brieschke moved to go into Executive session, seconded by Mr. Mayer. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed. An executive session was called under the Illinois Open Meetings Act Sec. 42.02 & .03 for consideration of information regarding appointment, employment, and dismissal ethics or performance of employees under paragraph 42A Sec 2a. No decisions were made. Returned to open meeting.
Monthly meeting adjourned by a motion of Miss Cox and seconded by Mr. Hardenbergh. Voice vote – all yes. Meeting adjourned at 9:10 pm.