Meeting Minutes of October 13, 1987
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Vern Cornell, and Mr. Walter Brieschke. Mrs. Fran Voss, Mr. Richard Parrish, and Mr. Douglas Mayer were absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of September 8, 1987 meeting were approved as submitted.
Customer Requests: Mrs. Jeri Kinser was present to request a payment plan for tap #40 which they have recently purchased. Trustee Miss Cox moved that the Board of Trustees grant a variance, for the convenience of the customer, to Chapter 5; Section 5.01 (Fees) of the Revised Ordinances as follows: Regarding Water Service Connection #40, it is agreed that Kyle and Jeri Kinser is to pay $101.00 as down payment which is 25% of the total of $405.51 owed, which is in arrears. The remaining $305.51 is to be paid in 10 equal monthly installments at $30.55 each, until the arrearage is paid in full. No additional late payment penalty will accrue under this agreement. In addition to the monthly water bill is to be paid on time in accordance with existing ordinances. Payment in full at any time is acceptable. Cancellation of this agreement will result if at any time the terms of the this agreement is not complied with. One copy of this agreement will be sent to the customer above named, and one is to be placed in the customer file. Seconded by Trustee Mr. Cornell. Roll call vote as follows: Mr. Cornell – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion was carried.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Payment of Bills: The bills were presented in the amount of $6,356.11. Mr. Hardenbergh made a motion to pay the bills as submitted and Miss Cox seconded the motion. Roll call vote: Mr. Cornell – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Water Supply Operator Report: Mr. Butler reported that the electrical work at the new building at the Water Storage Tank will be completed by the next board meeting. Mr. Butler continues to do maintenance work before cold weather arrives. We have some high pressure problems and Mr. Butler has been taking pressure tests throughout the district and will continue to monitor this.
Mr. Brieschke asked that the Board approve buying a labeler. Prices were tabled for further discussion.
South Highway Water District Dispute: No further news has been received.
Leaks: (see report dated 10/7/87 attached) Mr. Hardenbergh made a motion to carry out the immediate recommendations of Mr. Brieschke report was follows: 1) Repair meters that have water standing in them. 2) Clean out debris from the bottom of meter pits. 3) Dig up and reinstall meters that have leaks. 4) Have the master meter calibrated immediately and done every year thereafter to ensure proper metering. Miss Cox seconded the motion. Roll call vote: Mr. Cornell – yes. Miss Cox – y es, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Mr. Hardenbergh made a motion to carry out the long term recommendations of Mr. Brieschke’s report as time and money permit as follows: 1) Replace old meters. 2) Institute policy of using pipe sleeves for road bores. 3) Move meters which are more than 5 feet from the main. 4) Do a pressure survey of the entire district. Miss Cox seconded the motion. Roll call vote: Mr. Cornell – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Budget Committee Report: Mr. Hardenbergh made a motion to approve and adopt the draft budget dated September 15, 1987 as submitted. Miss Cox seconded the motion. Roll call vote: Mr. Cornell – yes. Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Proposal for completion of storage building: Mr. Hardenbergh made a motion to accept Mr. Butler’s proposal to supply and install materials for a 2” x 6” stud walls, 2” x 8” ceiling joists with ½” CDX on top for storage area, room size approximately 12’ x 14’, and frame opening for 3’0” x 6’8” door to shop area for the price of $600.00 (Does not include bathroom framing). Miss Cox seconded the motion. Roll call vote: Mr. Cornell – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Supplies for Storage Building: Mr. Butler will be donating 6 overhead lights and 1 workbench for the new building.
FmHA Water Revenue Bonds: Notification has been received from FmHA that under the Omnibus Budget Reconciliation Act of 1986, Water Revenue Bonds of BPWD have been sold to General Electric Credit Corporation (GECC) effective September 23, 1987. Future payments should be made payable to GECC/Master Servicer addressed to General Electric Credit Corporation, P.O. Box 3310, Canton, Ohio 44760. Correspondence should be addressed to General Electric Credit Corporation, 3535 Briarpark Dr., Suite 155, Houston, Texas 77042 (800) 426-4936. The same grant agreements (BPWD Ordinance No. III) are effective and the covenant therein are to be abided by both parties.
Illinois Tax Exemption Identification Number: Pursuant to a recent change in the law, the Illinois Department of Revenue is now issuing tax exemption identification numbers to governmental bodies which must be used effective July 1, 1987, when making tangible personal property at retail. Accordingly, the following Tax Exemption Number has been issued to the Buncombe Public Water District: Exxx-xxx-xx.
Discussion concerning Mr. Ed Heern’s and Mr. Carlos Hiller’s request for variance to the ordinance, to allow more than 1 living unit to be connected to their water service connection: tabled for further discussion.
Mothing meeting adjourned by motion of Miss Cox and seconded by Mr. Cornell. Voice vote – all yes. Meeting adjourned at 8:00pm