Meeting Minutes of July 12, 1988
The meeting was called to order at 7:04 pm by Chairman Walter Breischke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Douglas Mayer, and Mr. Walter Brieschke. Mrs. Fran Voss, Mr. Vern Cornell, and Mr. Richard Parrish were absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of the June 14, 1988 were approved with the deletion of Par 15, which was part of the minutes from the May meeting, inadvertently printed with the June minutes.
Customer Requests: Mrs. Barbara Earll was present on behalf of her Mother’s tap #152, which is up for sale. The water bill went from $7.50 to $16.00 because the meter indicated a use of 10 gallons. Since the house has been shown by the realtor, thus accounting for water use, the Board agreed that the $16.00 bill would not be adjusted. She stated that the meter well was full of water and dirt around the meter well made it hard to mow around. Mr. Butler will try to find out why the well is full of water and will smooth out the dirt around the meter will after it has time to settle.
Boil Order: A boil order was issued for BPWD on July 2, 1988 at 7:30 pm until July 6, 1988 at 2:00 pm. The area affected was Springer Ridge Road through Makanda to the bridge due to a leak South of tap #22 in Makanda on the 6” main line.
The Secretary/Treasurer report was read and accepted.
The Financial report was read and accepted. Mr. Hardenbergh made a motion to change and renew Depreciation 1 Certificate from a 2 ½ year to a 1 ½ year term that is to mature on July 31, 19888, and Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Payment of Bills: The bills were presented in the amount of $6,591.66. Mr. Hardenbergh made a motion to pay the bills as submitted and Mr. Brieschke seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Insurance Coverage: Bids for additional coverage was received from Cherry Insurance as follows: 1) Add $11,000 coverage for new metal building – $46.00 additional, 2) Add $20,000 coverage on contents of this building – $91.00 additional, 3) Increase coverage current Pump Station to $15,000-$20.00 additional, 4) Delete current location #2 Master Meter – #23.00 return, 5) Add $200,000 coverage on water tower – $1,138.00 additional. Mr. Brieschke has requested quotes through the NRWA Group insurance plan from Alexander & Alexander Insurance, 370 17th Street, Suite 2300, Denver, Colorado 80202 – Phone # 1-800-525-0105. The Board agreed to wait until all quotes are in before making a motion since the current policy has approximately 1 year to run before expiration.
Water Supply Operator report: Mr. Butler reported that the stumps and weeds have been removed from the Pump Station. There was a major leak in Makanda on 7/2/88. He has been flushing hydrants and hydrant #1 was very difficult to open and #4 is not working properly. He will continue to look for leaks to help bring water loss down.
SHWD: Effective June 1, 1988, SHWD decreased BPWD’s rate for water from 2.45775/thousand (a 2 cent reduction) which was noted on the June 27, 1988 bill.
Customer Requests: Ms. Barbara Brewer appeared to request that her tap #27 be moved from the flood plain lot in Makanda to another lot near the Village Hall, (this is one of the original dead taps). Mr. Hardenbergh made a motion to seal tap #27 in accordance with existing ordinances and that a new tap be installed on the new lot with the provision that the customer is to be charged the actual cost of meter installation plus removal. Ms. Brewer brought up that 2 dwelling units would be placed on this new low, therefore if a second tap is placed, this will cost the standard $500.00 tap fee, plus any other charges over the tap fee as provided by ordinance. Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Village of Makanda: A letter was received from the Village on 6/27/88 stating that Mr. Hagler will resolve the erosion problem at Buckley’s corner before August 1, 1988. On June 22, 1988, Mr. Hagler, working for the Village, “dug up” with a road grader Valve #16 located on Baptist Hill Road. Mr. Butler cleaned it out and buried it again for $15.00. The Board agreed to send a bill to the Village for this $15.00.
SHWD Dispute: Eugenia Hunter has talked with Mr. Broom of SHWD and Mr. Brieschke. The arbitrators will be contacted but not “pushed” in order to make a report to the Board on the status of the of the arbitration. Nothing to report as of this meeting.
Budget Committee: Mr. Brieschke asked for volunteers for the budget committee this year. Mr. Mayer volunteered.
Pump Station & Water Tower daily readings: Mrs. Roberts has taken daily readings for Mr. Butler while he was out of town on the following dates: 10/16 – 10/19/1987, 11/1/1987, 11/28 – 11/29/1987, 3/25/1988, and 7/4/1988.
The monthly meeting adjourned by motion of Mr. Hardenbergh and seconded by Miss Cox. Voice vote – all yes. Meeting adjourned at 8:07pm