Meeting Minutes of December 13, 1988
The meeting was called to order at 7:01 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Vern Cornell, and Mr. Walter Brieschke. Mrs. Fran Voss, Mr. Richard Parrish, and Mr. Douglas Mayer were absent. Employees present were Mrs. Becky Roberts and Mr. Walter Buterl.
Minutes of November 8, 1988, meeting were approved as submitted.
Customer Requests: Mr. Art Vincent and his sone Mr. Garry Vincent were present to discuss getting water to the new subdivision called Country View and Mr. Art Vincent owns, which is located on Old 51 across from CR Dusch’s property. Mr. Vincent will need 5 meters all together when the subdivision is complete, but only 1 at present and the others to follow in 2 to 4 years. A 4” line extension with hydrant & valves was discussed. The estimated cot is $2,300.00 or 1 meter at a time for the estimated price of $1,000.00 per bore. It was discussed that if a line extension was decided upon it would be over to BPWD after completion. Miss Cox made a motion in exchange for a 4” line extension, 2 taps would be installed at no additional charge. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed. Mr. Vincent and his son will decide which way would be best for them and advise Mr. Brieschke.
Customer Requests: Mr. Ken Wolfe tap #171A which had a water leak in October in the amount of $166.15 requested that he pay $50.00 for October, which was agreed to by the Board until the meter was checked. The meter was checked and was found to register correctly, therefore Mr. Hardenbergh moved that the Board of Trustees grant a variance, for the convenience of the customer, to Chapter 5; Section 5.01 (Fees) of the Revised Ordinances as follows: Regarding Water Service Connection Number 1171A, it was agreed that Mr. Wolfe is to pay $30.00 as a down payment, which is 25% of the total $116.15 owed, which is in arrears. The remaining $86.15 is to be paid in 10 equal monthly installments at $8.62 each, until the arrearage is paid in full. No additional late payment penalty will accrue under this agreement. In addition the monthly water bill is to be paid on time in accordance with existing ordinances. Payment in full at any time is acceptable. Cancellation of this agreement will result if at any time the terms of their agreement are not complied with. One copy of this agreement will be sent to the customer named above, and one is to be placed in the customer file. Seconded by Trustee Miss Cox. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion carried. Mr. Hardenbergh made a motion to waive the $5.00 fee to check the meter even though it was not found defective. Miss Cox seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Payment of Bills: The bills were presented in the amount to of $5,469.82. Mr. Hardenbergh made a motion to pay the bills as submitted and Miss Cox seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
Insurance Coverage: Mr. Brieschke distributed an insurance report listing all possible coverages needed and the prices for each. Mr. Hardenbergh made a motion to approve items 1-7, and Miss Cox seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed. Item #9 Directors and Officers Liability was discussed and it was decided to send in an application to find out what the premium would be.
Water Supply Operator Report: Mr. Butler reported that he has not received his WSO test scores at this time. Midwest Meter Repair sent back the test results on the old meters sent in for repairs, and they registered from 69%-101% accurate. The Board agreed to have the rest of the meters tested before and after repairs for $2.00 apiece.
New Pressure Station Status: BPWD has received the permit from IDOT to begin construction of the pressure station on old 51. The tentative date for start of construction is December 27, 1988. The permit allows 365 days for completion. Mr. Butler will contact Mrs. Roberts when they begin, because there will be a 6/8 hour period when the water service will be interrupted. Mrs. Roberts is to contact KFVS-12, W3D, WSIL, and the Southern Illinoisian of this to issue a boil water order and service interruption for that part of the district affected, all customers north of Presley Tours Office Building.
Buckley’s Corner Problem: There has been no further information on the situation.
Mr. Danny Williams and Pump Station: The Makanda Township Ordinance on Driveway Entrances and Side Approaches, was sent for BPWD information by the Township Attorney and distributed to all Trustees.
South Highway Water Dispute: MR. Cornell made a motion to engage Ms. Carol Eaton as BPWD’s new arbitrator. Ms. Eaton was recommended by Mr. Eugenia Hunter. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
IRWA News: A bill was passed that beginning January 1990, a minimum of a 4” water line will only be allowed to be installed. Mrs. Roberts is to call the IRWA and ask for the bill number on this so BPWD can obtain a copy of this new law.
Our Attorney, Ms. Hunter suggested that we post signs at the Water Storage Tank and the Pump Station. Mr. Hardenbergh made a motion we purchase four 14”x10” Danger No Trespassing signed and four 14”x10” High Voltage signs for $8.05 each. Miss Cox seconded the motion: Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed. Mrs. Roberts is to order them.
The monthly meeting adjourned by motion of Mr. Cornell and seconded by Mr. Brieschke. Voice vote – all yes. Meeting adjourned at 8:24 pm