Meeting Minutes of June 20, 1989
The regularly scheduled BPWD Trustees meeting was to be on 13 June 1989 but was re-scheduled for this date under authority of the IRS Chapter 102 Illinois Open Meetings Act, Section 42.02.
The meeting was called to order at 7:02 pm by Chairman Walter Brieschke. The roll was called. Present were: Mr. Douglas Mayer, Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Vern Cornell, and Mr. Walter Brieschke. Absent trustees were Mr. Richard Parrish and Mrs. Fran Voss. Employees present were Mr. Walter Butler, absent was Mrs. Becky Roberts.
Minutes of May 9, 1989 were approved with the correction that “Insurance coverage was to be researched for liability for the employees,” should have been included in the discussion and presented at the June meeting.
Customer Requests: No customer requests were made and none noted from other sources.
The Secretary/Treasurer report was read and accepted.
The financial report was read and accepted.
Payment of Bills: It was announced that since the regularly schedule pay date for employees and other suppliers would have would been in arrears that the appropriate bills were paid on time in order to prevent a late fee from accruing and for the convenience of our employees.
Bills were presented in the amount of $6,257.80. Motion was made by Miss Phoebe Cox and seconded by Mr. William Hardenbergh that the bills be paid as submitted. Roll call vote: Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Mayer – yes, Mr. Cornell – yes, Mr. Brieschke – yes. None opposed. Motion passed.
Water Supply Operator Report: Mr. Butler reported that Water Storage Tank received a lightening strike on the evening of the 13th (Tuesday) of June. This caused the relay switches to blow out preventing the radio from signaling the pumps to shut off. This resulted in a tank overflow of about 20 hours duration. Wilson Electric was called to make repairs and order new relays. A spare set will be ordered to be on hand for future needs. Nothing else in the tower was damaged. The pumps are being run on manual by the WSO until the new relays arrive.
Mr. Butler noted that the outflow pressure gauge is recording abnormally high pressure. He things this might be the result of a malfunctioning auto-air release valve. The Trustees requested that Mrs. Roberts issue a work order to have Mr. Jones show Mr. Butler how to service these items and do a complete service check and repair as needed on all air release valves. Mr. Butler is to urn in a log containing a complete description of all repairs and maintenance performed and identified by Valve Number. Mrs. Roberts is to then type the log up for distribution to the Trustees and file copy.
Pressure Station #3 – Mr. Jones will install new pressure gauges and make fine adjustments next week and then submit a final bill for that phase of the work.
It was noted that the Trustees that the Water Loss Event Report lacked 4 events which needed to be updated by next meeting 1) Flamm Leak, 2) McGuire Leak, 3) Makanda TWP Fire Dept. use of 3,500 gallons on 8 May 1989 to put out a trailer fire; and 4) Lightening strike on 13 June causing an approximate 20 hour tank over flow.
The Trustees request that SIARS (Amateur Radio Club) finish installation of the WST overflow devices at their earliest convenience.
Mr. Danny Williams, Makanda Township vs. BPWD – court date is set for 26 June 1989 at 1:30 pm, Tuesday. Meeting with Ms. Eugenia Hunter on Monday prior.
Motion made by Mr. Hardenbergh and seconded by Mr. Mayer that Mr. Brieschke be reimbursed for time missed from work in order to attend court. Roll call: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Brieschke – abstain. None opposed – motion passed.
SHWD Dispute: No further communication received at this time.
Mr. Brieschke announced that he sent a letter of thanks to the Makanda Township Fire Department dated 12 May 1989 for reporting the use of 3,500 gallons of BPWD water in a mobile home fire. The Township Fire Department apparently was impressed enough to post the letter on their bulletin board.
Mr. Brieschke reported that he received a phone call 2 June 19889 at approximately 8:29 pm from Mr. James McEvers a Makanda Village Trustees concerning road/street projects for this year. Following is a list of those projects as described over the phone by Mr. McEvers.
- McGuire Road fronting on the Mr. George Oliver residence. Plan to cut the hill down and widen it to the north. Mr. Brieschke explained that this might impact the Oliver’s service line as well as the water main located on the North side of McGuire Road. Mr. McEvers did not have any specifications on the depth of cut or width of the new proposed right-of-way.
- Old Cobden Road at the foot of Baptist Hill Road, additional ditching and cutting to the Church parking lot is scheduled. Mr. Brieschke pointed out that BPWD has several valves, a hydrant, a pressure station, and four water mains that converge at that particular place. Mr. McEvers had no specifications on depth of planned cutting and ditching.
- Baggett Lane – extended culvert where Baptist Hill Road and Baggett Lane meet to improve access for emergency vehicles. Extension is to be 4 feet in width. Mr. Brieschke explained that there is a 3 inch main buried in the creek bottom and that clearance should be allowed for future repairs and maintenance on that line.
Mr. McEvers was rather vague on specifications for the above proposed work and he wasn’t sure exactly when the work was to be performed. He did state that Mr. Danny Williams and Mr. Norris Halger were the contractors.
Mr. Brieschke expressed concern for potential damage to BPWD and interruption in water service to our customer should anything “happen”. Mr. McEvers indicated that the Village would be back in touch.
Boil Water Order Issued on 2 June 19898 at approximately 8:30 pm for work on Mr. ED McGuire’s yoke. The male adapter on both ends of the yoke assembly were cracked and had to be replaced. There was a water outage for approximately 5 hours while the Corp. Stop was located and turned off isolating the damaged meter.
Vacation policy – A general discussion was held on this subject and the consensus was that: Something should be put down in writing to cover the following points for further discussion:
- 7 day notice
- Trustees to decided on daily chores of WSO
- Emergency clause to safeguard employees rights
- Compensation for duties performed by approved designated fill-in. The object being to add this to employee written job description
Conservation Kit – Mr. Mayer presented a sample WATER CONSERVATION KIT from Resources Conservation Inc (800-243-2862). Mr. Brieschke will call this firm to get quotes on a complete package as presented customized for BPWD. A flow restrictor card is $0.20 each. Dye tablets are $0.34 each. Other material and a brochure were without pricing.
Markers for valve location were discussed. Mr. Brieschke will pursue pricing details and present to the Trustees.
Outdoor Bulletin Board – A general discussion was held on this topic and the consensus was that: Mr. Brieschke should look into the pricing of such an item. It is needed to communicate to customers when a meeting is rescheduled or other matters requiring a legal posting to arise. As of now, BPWD has no facility for posting at the building site.
Letter was distributed to all Trustees from FmHA inviting BPWD to apply for financial assistance if needed.
The monthly meeting adjourned by motion of Miss Cox, seconded by Mr. Hardenbergh. Voice vote – all present – yes. There being no objection, the meeting was adjourned at 7:55 pm