Meeting Minutes of October 9, 1990

The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mrs. Frances Youngblood, Ms. Cathie Hutcheson, Mr. William Hardenbergh, Mr. Richard Parrish, and Mr. Walter Brieschke. Mr. Vern Cornell and Mr. Doug Mayer were absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.

People attending: Customers: Mr. and Mrs. Danny Williams and daughter, Mrs. Millie Weatherford, Mr. Dennis Weatherford, Mr. Ed Betts, Mr. Henry Colson, Mr. Bill Baggett Sr., Mr. and Mrs. Charles Newcomb, Mrs. Dorothy Sutter, and Mr. Herbert Stearns. Non-customers: Mr. Jerry Burton and Mr. Norris Hagler.

Minutes of the September 11, 1990 meeting were approved as submitted.

Customer Requests: Mr. Jerry Burton was asked by the Chairman if he had anything to say about his line extension. Mr. Burton’s reply was that he was not here about his problem and that he would have questions later on. “I consider it a dead issue”, “It is my intent to apply for a private tap”. Mr. Burton’s Attorney has not yet contacted Ms. Hunter.

Customer Requests: Ms. Nan Sorrels has requested a customer installation payment agreement for a new tap installation. Mr. Hardenbergh moved that the Board of Trustees grant a variance, for the convenience of the customer, to Chapter 5 (Fees); Section 5.01 of the revised Ordinance as follows: Regarding Water Service Connection (New Tap), it is agreed that Nan Sorrels and Maurice Ginsburg is to pay $125.00 as a down payment which is 25% of the total $500.00 owed, which is in arrears. The installments at $375.00 is to be paid in 10 equal monthly installments of $37.50 each, until the arrearage is paid in full. No additional late payment penalty will accrue under this agreement. In additional the monthly water bill is to be paid on time in accordance with existing ordinances. Payment in full at any time is acceptable. Cancellation of this agreement will result if at any time the terms of this agreement are not complied with. One copy of this agreement is to be mail to the customer and another copy is to be placed in the customer’s named above file. Seconded by Mr. Parrish. Roll call vote as follows: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish –  yes, Mr. Brieschke – yes. Motin carried.

The Secretary/Treasurer report was read and accepted.

The Financial Report was read and accepted. Mr. Parrish made a motion to roll Depreciation 2 over for one year which is to become due on 10-18-90 and Reserve 2 over for a year which is to become due on 10-19-90. Mr. Parrish motioned to amend his motion to change the term of Depreciation from 2 ½ years to 1 year. Seconded by Mr. Hardenbergh. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion carried.

Copies of the board reports (Secretary/Treasurer, WSO Report, Financial Report, Accounts Payable Report for all of September 1990) were handed to Mr. Burton and Mr. Williams.

Payment of the bills: The bills were presented in the amount of $5,762.61. Mr. Parrish made a motion to pay the bills as submitted and Ms. Hutcheson seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Water Supply Operator Report: Mr. Butler reported that on 9/14/90 he found that someone had cut BPWD’s chain on the Pump Station gate and placed a different lock on it and locked it. The Sherriff was called out to look at it. He filed a report – Case # 900914-1729. It was also noted by the Chairman, that at last months Board Meeting, two of the Trustees cars were damaged.

Security at the Pump Stations: No damages was noticed but new chains and locks were purchased after the chain incident at the pump station. It was also discussed about the security of the manhole at the Pump Station and how easily contamination could set in if someone damaged the pumps or the station. Mr. Parrish made a motion to take action to provide the appropriate security to the manhole entrance at the Pump Station. Mrs. Youngblood seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Pressure Station No. 1 Proposal for Concrete Vault construction: 4×8’ ca $3,000.00: Mr. Jones of Jones Plumbing did not show up on Wednesday September 12, 1990 to discuss this work. Mr. Butler will reschedule this.

Should BPWD see grant/loan to bring 3 phase electricity to pump station: We have had no response on the paperwork sent it.

Workmen’s Compensation deductible: BPWD is in receipt of a Notice of election to accept or reject a $1,000.00 deductible for Workmen’s Compensation Policy. Mrs. Roberts talked with Ms. Lois Elliot of Cherry Insurance about this she stated that this would not benefit BPWD at all, and it is a lot of extra paperwork. The only time this would be beneficial is if we paid in $50,000-$60,000 a year in premiums. Mr. Hardenbergh made a motion not to accept this proposal and Ms. Hutcheson seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Pump Station/WST/Overflow proposal for additional work: Mr. Parrish will meet Mr. Chuck Williams some time before the next meeting to discuss possible systems for proposal. Mr. Brieschke noted that if this sort of system was bought from an engineer, it would $9,000 or more.

Makanda TWP Fire Department – Ron Hertter flow rests for insurance: More flow test will be taken. They will keep the district informed on when, where, and how much water was used. No further information this month.

South Highway Dispute: Ms. Carol Eaton JD/CPA: Mr. Brieschke has not been able to get in contact with Ms. Eaton so far.

Fixed Assets Inventory: Mrs. Roberts dropped off the remaining information on Friday, September 14, 1990 to Mr. Manis’s office so this could be completed.

Operating permit: The Operation Permit for the entire district was never applied for by RA Nack in 1976. Mr. John Lamm IEPA will be working with Becky to get applications and permits in order. BPWD does have a Construction permit but there are line extensions put in in 1976 that have neither operation permits or construction permits. Becky will also be working with Blankenship Engineers to get all needed paperwork completed and turned in.

Location of Main at Mr. Brown’s residence: Mr. Brown has requested that the 6” main going through his property be marked. Mr. Butler will mark this with carsonite posts.

Greater Egypt Regional Planning & Development Commission: BPWD is in receipt of an invitation to join the GRPDC for a fee of $75.00 yearly. Mr. Parrish made a motion to not join this and Mr. Hardenbergh seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

City of Carbondale rate increase: BPWD is in receipt of a copy of a letter sent to SHWD’s envelope from City of Carbondale to SHWD stating that there will be a water rate increase to $1.55. The current rate from Carbondale to SHWD is no w1.38/M plus 5% utility tax which brings the current rate to $1.44.9/M. The increase would be to $1.55 plus 5% utility tax bringing the new rate to $1.63/M, a 0.19 cent per thousand increase. SHWD was contacted by Becky Roberts and Sandy Biggs said that they would send a letter to BPWD after the rate increase was decided and also that the increase will be effective for the November billing.

Budget Committee report to Trustees: A new category of water samples will be added this year account #10-5279 and Employees salaries and performances needs to be decided upon. Mr. Burton asked for copies of Job Descriptions of the employees and the former employees starting and ending salaries. The salary amounts were stated to him at the meeting and copies of the job description will be sent to him later. Mrs. Newcomb requested a copy of the water rates ordinance.

MR. Hardenbergh moved to go into Executive Session in accordance with the Illinois Open Meetings Act IRS 102, sec 41 etc. in order to discuss employees performance relative to retention and salary increase (para 42, sec. 2 (a)) at 9:00 pm. Mr. Parrish seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Mr. Parrish moved to go back to regular session at 9:09pm and Mr. Hardenbergh seconded. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Mr. Parrish moved that as a result of satisfactory performance that the employees be given an 8% salary increase. Mrs. Youngblood seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Ms. Hutcheson – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Water rate increases were discussed but no decisions were made.

The monthly meeting adjourned by motion of Mr. Hardenbergh and seconded by Ms. Hutcheson. Voice vote – all yes. Meeting adjourned at 9:27pm.