Meeting Minutes of May 14, 1991
The meeting was called to order at 7:00 pm by acting Chairman Douglas Mayer. The roll was called. Present were Ms. Cathie Hutcheson, Mr. Maurice Betts, Mr. Arthur Vincent, Mr. Richard Parrish, and Mr. Douglas Mayer. Employees present were Mrs. Becky Roberts. Mr. Walter Butler was absent with permission.
People attending: Lets Get Rid of Walter Members present: Mr. and Mrs. Danny Williams, Mr. Herbert Stearns, Mr. Dennis Etherton, Mr. Norris Hagler, and one unidentified man.
Minutes of April 9, 1991 meeting were submitted for approval. Mr. Betts stated relative to paragraph 3 that he did not vote on the voice vote to approve the minutes, and that he did not vote on any of the voice votes. Mr. Vincent made a motion to approve the minutes as presented and Mr. Parrish seconded. Motion passed by voice vote.
Customer Requests: Mr. Dennis Etherton sked that the problem with the tap installation in his yard be settled. MR. Mayer stated that this has been discussed and three options were discussed: 1) To use this as a pressure relief valve, 2) To use this as a future site for new EPA testing requirements, 3) to remove the tap. The decision was to remove the tap in 2 or 3 weeks. Mr. Etherton then asked about the financial demands that he made to the Water District. Mr. Mayer stated that the water district could not meet these demands and that if he choses to pursue it further that it would have to be done through the courts. Mr. Etherton stated that “that would be done”. Mr. Etherton then stated that he wanted to be notified when the work was to be done so that he could be present. This was discussed and decided that Mr. Etherton would be notified of the date of time of work.
The Secretary/Treasurer report was read and accepted. A list of delinquent bills over 60 days are being sent to the District’s attorney for collection.
The Financial Report was read and accepted.
Payment of the Bills: The bills were presented in the amount of $5,423.13. Mr. Betts asked to see the Manager and Water Supply Operators mileage bills. These were handed to Mr. Betts for his review. Mr. Parrish made a motion to pay the bills and Ms. Hutcheson seconded the motion. Roll call vote: Mr. Vincent – yes, Ms. Hutcheson – yes, Mr. Betts – no, Mr. Parrish – yes, Mr. Mayer – yes. Motion passed.
Water Supply Operator Report: Mr. Butler was absent. The Trustees reviewed his written report.
Lets GROW request for copies of all financial records: They have not accepted Trustee Hardenbergh’s and Trustee Youngblood’s offer of January 1991 to assist in the viewing of financial records: No one present would speak on this issue.
Resolution: Excess water usage: Mr. Mayer stated that the formula to which Mr. Hardenbergh was referring from the City of Carbondale, did not reflect the costs of their operation and that it would not be justified use for BPWD> This was tabled for further review. Mrs. Robets is to mail the Trustees a copy of the Customer Bills Adjustment for Excess Water Usage before the next meeting.
GTE Line Keeper Service: This is to cover all repairs on inside lines for $1.00 a month. This was discussed again and Mr. Parrish made a motion to not pay the $1.00 a month for this and Mr. Vincent seconded the motion. All in favor voice vote.
Copy Machine: Mr. Parrish reported that the quotes had been received. He based his opinion on the cost of the copier, cost of copies, cost of service agreement, and cost of supplies. Mr. Parrish made the motion to purchase the 1290 Konica copier from Ellis Business Systems for the price of $1,250.00 for the copier, $50.00 for set up and delivery, and $168/year for the service agreement. Mr. Betts seconded the motion. Roll call vote: Mr. Vincent – yes, Ms. Hutcheson – yes, Mr. Betts – yes, Mr. Parrish – yes, Mr. Mayer – yes. Motion passed. Other quotes were for MITA 1205 copier for $1,295 and $200 for the service agreement, and for a reconditioned MITA 113 for $795 and $250 for the service agreement.
JULIE: We are required by statute to join JULIE before July 1, 1991. Mrs. Roberts called them and they are sending over a packet of information. Mrs. Roberts was told over the phone that the cost of this would be $215 a year. Mr. Mayer requested that this be tabled until next month after review of the information being sent.
Annual Election of Chairman and Vice Chairman: Mr. Mayer opened the floor for nominations for Vice Chairman. Mr. Vincent nominated Mr. Parrish and Ms. Hutcheson seconded the motion. No others were made. Mr. Betts made a motion for the nominations to be closed. Mr. Vincent seconded the motion. A secret ballot vote was taken. 5 – yes, 0 – no vote. Mr. Parrish is the new Vice Chairman. Mr. Mayer opened the floor for nominations for Chairman. Mr. Parrish nominated Mr. Mayer and Mr. Vincent seconded the motion. Mr. Mayer stated that if he were elected that there would have to be 2 changes made. 1) That the meeting nights be changed to the 2nd Monday of each month and 2) He would have to be able to have help, possibly even costing the District consulting fees. Mr. Parrish moved that the nominations be closed and Mr. Vincent seconded. A secret ballot vote was taken. 4 – yes, 1 – no vote. Mr. Mayer is the new Chairman.
Motion to adjourn: The monthly meeting adjourned by motion of Ms. Hutcheson and seconded by Mr. Parrish. Meeting adjourned at 7:40 pm.
The next Buncombe Public Water District Board of Trustees Board Meeting will be held on the 2nd Monday, June 10, 1991.