Meeting Minutes of May 10, 1993
The meeting was called to order at 7:04 pm by Chairman Richard Jumps. The roll was called. Present were Trustees Mr. Stanley Hollister, Ms. Cathie Hutcheson, Mr. Richard Jumps, and Mrs. Frances Youngblood. Employees present were Mrs. Becky Roberts and Mr. Ron Lada.
Others Present: None
Minutes of April 12, 1993 minutes were submitted for approval. There being no additions or corrections, Ms. Hutcheson made a motion to approve the minutes as submitted and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes.
Communications for May 1993:
- A letter from Comptroller of Illinois was received stating that they were in receipt of BPWD’s Annual Report and Annual Audit, and that nothing further was required for the year.
- A letter from Jackson County Board was received reappointing Mr. Betts to the Board until May 1, 1998.
Customer Requests: Mr. Arthur Vincent’s tap for his daughter has been installed with a double yoke to serve both this one and tap #01148A. The meter has not been hooked up to the service line yet.
Customer Requests: Jacobini Line Extension: There has been no further news on this whether the corp stop has been dug up and sealed.
Customer Request: A request from Cook Construction/Realty has been received in regards to tap #01195B. They are selling the house and it has a lien on the property for $160.57. The lien amount is for $153.07 and the additional amount is for the lien cost and the $7.50 per month bill that has accrued since the lien was put on. Cook Realty will pay the $153.07, but do not want to pay the remainder of the bill, and they are requesting that this amount be waived. This was discussed that it would not be fair to the other customers in the water district to pay this $7.50 each month. Mr. Hollister made a motion to not grant their request to waive the amount over this lien amount and that the bill stands at $160.57, and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes. Mr. Jumps stated that from now on when a lien if filed, a note should be put on the lien that after that date of the lien, $7.50 per month accrues hereafter, plus a penalty of 10%.
Secretary/Treasurer Report was read and accepted.
The financial report was read and accepted. All certificates have been moved into reserve and depreciation savings account at Home Federal and 1st National Banks.
Payment of the Bills: The bills were presented in the amount of $7,221.71. Mrs. Youngblood asked that when the new Secretary/Treasurer was hired, would the bonding company have to investigate her. Mr. Hollister stated that since the bonding company is insuring the position, no investigation will be needed. Mr. Hollister also noted that on the bill for Midwest Meter where they tested the master meter, that no repairs were made but it was flushed out, and it is registering in our favor. Midwest Meter has recommended that SHWD should change this, because the type installed now is becoming obsolete. Ms. Hutcheson made a motion to pay the bills as submitted and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes votes and 0 no votes, the motion passes.
Water Supply Operator Report: Mr. Lada reported that he has completed 21 work orders for the month and have 12 to finish. He installed Mr. Vincent’s meter by hand. Mr. Lada will be gone to Summer Camp with the National Guard from May 28 to June 13, 1993. Mrs. Roberts will do the daily readings and checks while he is gone at the same rate of pay.
Upgrading customer meter installations: Mr. Lada has upgraded all the lead/copper test sites and will continue to change out old installations as time permits.
Lead/Copper Testing: Credit on customer bills for testing – Mr. Hollister made a motion to give each customer that took a lead/copper sample (that is not a BPWD board member) a $5.00 discount on their water bill and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes. Mr. Lada reported that 10 of the test results have been received and all of them tested good. The second bath includes point of entry samples and we should receive these some time this week.
South Highway v Buncombe Water District Dispute: Sheila Simons notified Mr. Hollister that Mr. Webb Smith has been appointed as the 3rd Arbitrator for the case.
Committee to hire new Secretary/Treasurer: Mrs. Youngblood reported that 24 applications were received and 4 were interviewed. 2 of the 4 interviewed were excellent and the Committee recommends to hire Karol Abrams. Mrs. Youngblood made a motion to offer the job of Secretary/Treasurer to Karol Abrams and Mr. Hollister seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes. Mr. Hollister stated that Ms. Abrams will begin at a pay rate of $5.00 per hour and the rate will be reviewed in 6 months. Mr. Schmidt will be asked about the new Secretary/Treasurer’s progress and the salary will be adjusted annually.
New Secretary/Treasurer work agreement: Mr. Hollister made a motion to approve to raise the mileage rate from $0.24/mile to $1.28/mile for all employees to begin when the new Secretary/Treasurer and to approve the new Secretary/Treasurer work agreement as submitted and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes.
Plans to move the office: Mr. Hollister authorized Mr. Lada to get check in the next few days to purchase carpet, windows, and supplies to get the office set up. He is planning to move the office around the middle of June when MR. Lada gets back from camp. Mrs. Youngblood asked when Mrs. Roberts will be resigning. Mr. Hollister stated that Mrs. Roberts has offered to train the new Secretary/Treasurer as long as needed and be on call for a while. He stated that it would be difficult to say how many hours it will take to train. Mrs. Youngblood made a motion to pay Mrs. Roberts a full month’s salary for the 1st thirty days starting when she begins training and to be paid ½ months salary for the following 30 days to be on call for anything that would arise after the training was completed and then see if any more time would be required, and Mr. Hollister seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes.
The monthly meeting adjourned by motion of Ms. Hutcheson and seconded by Mrs. Youngblood. Voice vote – all yes. Meeting adjourned at 7:50 pm.