Emergency Meeting Minutes of July 21, 1993

An emergency meeting of the Buncombe Public Water District Board of Trustees was called by Chairman Richard Jumps for July 21, 1993 at 7:00 pm. All trustees were notified by telephone of the meeting. The meeting was called for the purpose of discussing possible legal action concerning the Jack Allen lien situation. The meeting was not published because of the emergency status in accordance with Illinois Open Meetings Act.

Mr. Jumps, Chairman, called the emergency meeting to order at 7:00 pm. The roll was called. Present were: Trustees Mr. Maurice Betts, Mr. Jerry Burton, Mr. Stanley Hollister, Ms. Cathie Hutcheson, Chairman Jumps, Mrs. Donna Williams, and Mrs. Frances Youngblood. Employees present were Karol Abrams.

Mr. Jumps brought everyone up to date on the previous motion at the regular meeting to release Mr. Allen of his lien. He apprised the Board of Mr. Allen’s new request for the Board of Trustees to pay his legal fees between $500 and $600. Mr. Jumps explained that Ms. Abrams had been in contact with Sheila Simon, BPWD Attorney, concerning the request and Mr. Allen’s change in the terms of the agreement. A sample release was presented to the Board to decided if Mr. Allen should sign a release concerning all claims against BPWD in exchange for releasing the lien. Lengthy discussion occurred concerning the legal bills and the total amount that Mr. Allen was requesting. Mr. Allen’s file and account history was once again reviewed.

The Board of Trustees discussed several possible options; from rescinding the motion to release the lien, to sending Mr. Allen the release created by Sheila Simon, requesting that he signs it before any further action is taken.

After complete discussion of the wording of the lien release, Chairman Jumps, instructed Ms. Abrams to draft a letter to Mr. Allen, send it certified and restricted delivery, stating that as soon as he signed the lien release and returned it to BPWD attorney, Sheila Simon, BPWD would release the lien from his property. Mr. Allen would be given the 30-60 day timeframe stated in his second letter and that time frame would end at the September Board meeting on 9/13/93.

There being no further business the meeting was adjourned by a motion from Mrs. Youngblood and seconded by Ms. Hutcheson. There was a voice vote – all yes. The meeting was adjourned at 8:45 pm.