Meeting Minutes of October 8, 1996
Chairman Jumps called the meeting to order at 7:00pm. A roll call vote was taken and present were: Chairman Richard Jumps, Vice Chairman Stanley Hollister, Mrs. Donna Williams, and Mr. Herbert Donow. Also present were employees Ron Lada and Karen Townsend. Visitors present were Mr. Wayne Nelson, Circuit Rider IRWA, and Ms. Elaine Greenberg, District customer.
The meeting opened by addressing questions from Ms. Greenberg related to the minimum charge for zero monthly usage and water costs related to the recent fire at her home in Makanda. The ordinance related to billing was discussed in addition to an invoice prepared for water usage during the fire to be filed with her insurance company. Ms. Greenberg requested a contract to discontinue water service be mailed to her.
Chairman Jumps then gave the floor to Mr. Nelson of Illinois Rural Water Association. The first topic discussion was the Safe Drinking Water At, NRWA, expansion to rural districts requiring a customer confidence report to be issued notifying customers what is in the water, good or no-so- good. (small service notice in newspaper, etc.)
Following was discussion related to tower maintenance in which Mr. Nelson suggested that BPWD consult with the IRWA for advice and recommendations when time for tower repair.
The Board Members again expressed concern related to the infringement of SHWD on BPWD boundaries (ie. Section 23). Mr. Nelson agreed to follow up with Mr. Mark Mitchell, IRWA, to see if funds are being supplied to SHWD.
The meeting continued with the review of the minutes from September 1996. After brief discussion, a motion was made to accept the minutes as presented, seconded, and with 4 yes and 0 no votes, the minutes were approved.
Communications
- Letter from the Village of Makanda was presented regarding a meeting on flood management and flood insurance for downtown Makanda which is currently considered to be in a flood plain as designated by the Corps of Engineers. The Village wants to repeal that statement in order to open up business opportunities.
- A letter from Greater Egypt Board regarding renewal of membership and dues. The Board members decided against renewing with this organization at this time.
It was agreed that August 1996 Financials prepared by Kemper CPA Group be reviewed further into the meeting in discussion with the 1997 Budget Preparation.
Customer Accounts #63800 and #53300 related to excess water usage were discussed. Meter #53300 had high usage related to previous month’s leak which has been repaired; meter #63800 shows high inconsistent usage and will be monitored weekly by the WSO. Further discussion continued on past due accounts and disconnection notices.
Budget Preparation 1997 and current financials were reviewed and discussed. Mr. Donow recommended that the appearance of the 1997 Budget follow the same format as the monthly financials prepared by Kemper CPA Group. It was suggested to build back into budget moneys to replenish the Depreciation and Reserve Accounts.
The Secretary/Treasurer Report was presented by Karen Townsend along with the Accounts Payable Report detailing bills for payment in October. A motion was then made by Mr. Donow to accept the Secretary/Treasurer Report and pay the bills as presented, seconded by Mrs. Williams and with 4 yes and 0 no votes, the motion passed.
Ron Lada presented the Water Supply Operator Report; all tests were completed with no related problems.
There being no further business, a motion was made by Mr. Donow for adjournment. A voice vote was taken and with 4 yes and 0 no votes, the meeting was adjourned at 9:00pm