Meeting Minutes of January 12, 1999
Chairman Richard Jumps called the meeting to order at 7:10 pm. A roll call was taken and present were: Chairman Richard Jumps, Mr. Mike Starling, Mr. Daniel Cook and Mr. William Orthwein. Also present were employees Karen Townsend and Ron Lada.
A visitor in attendance at the meeting was Mr. Ken Grotts, Developer. Discussion followed related to Mr. Grotts’ development in which a 6″ main will be required running under US Highway 51. Realizing it not to be a law or responsibility, Mr. Grotts’ requested financial assistance from the Water District. He is currently receiving bids for installing the line under the highway. He stated he would appreciate the District’s favorable consideration and notification of decision at the earliest convenience. Chairman Jumps stated that his request will be discussed and considered at tonight’s meeting and will inform him of Board’s decision.
The meeting continued with the review of the minutes from the November 1998 meeting as there was no board meeting during the month of December. A motion was made by Mr. Bill Orthwein and seconded by Mr. Cook, with 4 yes and 0 no votes, the minutes were approved.
Further discussion followed on the Cool Springs Line Extension as requested by Mr. Ken Grotts. Pros and Cons of offering financial assistance on this project were brought up for conversation. Requirements were compared to other current projects and the feasibility for the Water District to physically and/or financially assist with some, any or all of the projects. Balances were reviewed in both the reserve and depreciation savings accounts and investments, as well as anticipated expenses. It was unanimous decision amongst the members not to offer financial assistance at this time. It was suggested that reclamation of expenses could be taken car of by the seller at the time the land was sold to individual homeowners. A motion was made by Mr. Orthwein that, until such a time as bonds are paid off, the Water District is unable to offer financial assistance to individuals with construction projects. Seconded by Mr. Starling with 4 yes and 0 no votes, the motion carried.
A letter from customer Bonnie White was addressed related to a large dog which periodically roams the District property. Mrs. White stated her fear and concern at the dog’s presence; however, as the Board discussed, there are no animal laws or regulations in Jackson County or Makanda to prevent animals, pets or wild, from staying onto District property. Karen Townsend to write a letter to the pet’s owner stating our concern for safety and requesting their assistance; and another letter to Mrs. White explaining the District’s position on the matter.
The weed control contract for 1999 was presented from McCloud Weed Control. Because their services have been satisfactory in the past and the cost was acceptable to the trustees, a motion was made by Mr. Orthwein to accept the 1999 contract as presented. Seconded by Mr. Cook and with 4 yes and 0 no votes, the motion carried.
No old business was presented at this time.
New Business discussed was the presentation of Employee Christmas Bonuses to Ron Lada and Karen Townsend. A motion was made to extend to each employee a Christmas bonus of $175.00 by Chairman Jumps and seconded by Mr. Orthwein. With 4 yes and 0 no votes, the motion carried.
No South Highway Water District related business was discussed at this time.
The Secretary/Treasurer Report was presented by Karen Townsend along with the Accounts Payable Report detailing the bills for payment in January. Also discussed was the necessary re-investment of the CD at Magna Bank as well as the balance in the Legal Refund account now that the payments from the SHWD are completed. Motion was made by Mr. Orthwein that Vice Chairman Donow re-invest CD, invest the Legal Refund funds, accept the Secretary Report as presented and pay the bills; seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion carried.
No additional public comments or questions were addressed at this time.
No ordinances were reviewed at this time.
There being no further business, the motion was made for adjournment. A voice vote was taken and with 4 yes and 0 no votes, the meeting adjourned at 8:15pm