Meeting Minutes of March 9, 1999
Chairman Richard Jumps called the meeting to order at 7:10pm. A roll call was taken and present were: Chairman Richard Jumps, Mr. Alan McCaslin, Mr. Mike Starling, Mr. Daniel Cook, and Mr. William Orthwein. Also present was employees Ron Lada and Karen Townsend.
No visitors were in attendance at this meeting.
The meeting continued with review of the minutes from the February 1999 Meeting. A motion was made by Mr. Orthwein to accept the minutes as presented. Seconded by Mr. Cook, and with 5 yes and 0 no votes, the minutes were approved.
Correspondence presented was:
- A letter from First National Bank announcing their merger with Old National Bank
- A letter from the Illinois EPA confirming receipt of the second plat submitted by the Stone Creek Golf Course
- A certificate of Status of Exempt Property form submitted by O’Neill and Proctor for signature by the Chairman
- a ballot for proposed amendments to the JULIE inc, by-laws at which time the Board chose not to respond
- A Grants Alert from the Greater Egypt Regional Planning & Development Commission which is being past on the Vice Chairman Donow for review
Also presented were the financials for January 1999 and the 1998 Year End Audit submitted by the Kemper CPA Group. The audit was reviewed and discussed. Two questions that arose: 1) What insurance premiums in the 1998 actuals resulted in nearly a $2,000 increase over 1997 which was also more than $1,700 over budget for 1998 questioned Mr. McCaslin and; 2)is it possible to renegotiate loan, at this time, to better interest rate, as questioned by Mr. Orthwein. Karen Townsend to research for answers. It was decided that it was not necessary for Mr. Schmidt of the Kemper CPA Group to attend a future meeting to discuss this report was the Board was satisfied with its content.
Old Business discussed was:
- Hydrant damage and repair at HWY 51 and Potter’s Road. Cherry Insurance Company was contacted regarding the BPWD’s coverage and was informed that only property located directly at the District Office and the Pump Station was covered. Coverage for hydrants may be obtained with itemizing and additional premiums which the Board agreed was not necessary or feasible at this time.
- Cool Springs Subdivision water line requirements. Chairman Jumps announced that a meeting has been scheduled with Mr. Gary Bloomenstock with the Illinois Rural Water Association for March 17 at 11am to discuss the matter and everyone was welcome to attend if possible.
The matter of new business on the agenda regarding the visit by the IRWA was covered under the topic of old business above.
No South Highway Water District related business was discussed at this time.
The Secretary/Treasurer Report was presented by Karen Townsend along with the Accounts Payable Report detailing bills to be paid in March. Due to expenses related to district upgrading and repairs, it was agreed by the Board that additional funds of $4,600 be transferred to Operation/Maintenance to pay these bills. Motion was made by Mr. Orthwein to accept the Secretary Report was presented and pay the bills; seconded by Mr. Cook, and with 5 yes and 0 no votes, the motion carried.
Water Supply Operator Report was presented at this time by Ron Lada. Discussion followed related to the repair of the water line at Highway 51 and Jacobini Road. Mr. Lada indicated that it had been difficult to detect as it was leaking under the road and into the woods. Water loss is unknow. Also brought up was the recent THM and HAA testing which was coordinated by the Carbondale Water District with all local/rural districts to assure accurate results and/or eliminate problems in detection should be problem arise. In addition, Mr. Lada suggested a new procedure in calculating water loss using this District readings of the Master Meter at the time of billings.
One additional comment brought forth at this time was Mr. Orthwein’s announcement that he will be moving from the area and subsequently resigning from his position on the BPWD Board of Trustees.
No ordinances were reviewed at this time.
There being no further business, the motion was made by Mr. Orthwein for adjournment. Voice vote was taken and with 5 yes and 0 no votes, the meeting was adjourned at 8:30pm