Meeting Minutes of April 11, 2000
Chairman Richard Jumps called the meeting to order at 7:00pm. A roll was taken and present were: Chairman Richard Jumps, Vice Chairman Herbert Donow, and Trustees Daniel Cook, Debbie Wheetley, Mike Starling, and Ed Betts. Also present were employees Ron Lada and Karen Dunn.
There were no visitors present.
The meeting began with the review of the minutes of the March 2000 meeting. A motion was made by Mr. Betts to accept the minutes as presented. Seconded by Mr. Starling, and with 5 yes and 0 no votes, the minutes were approved.
No other visitor or customer requests were presented at this time.
First reviewed from the Kemper CPA Group was the 1999 Annual Audit Report comparing the 1999 to the actuals of 1998. Some discussion followed regarding salary budgeting. Next reviewed were the financial for January and February 2000.
Drawings of the Cool Springs line extension as submitted and accepted by the IEPA were studies. The water line has already been installed at Cool Springs, per Mr. Betts, Ron Lada mentioned gate valves and hydrants are ready to set. Installation was performed by Dean Bush Construction. It was suggested that the lines may be set but not yet operational.
Per Ron Lada, the Makanda Development Company forwarded the BPWD bill and letter to Litton Enterprises to make repairs to shallow line near the clubhouse at the golf course.
Presented next was a list supplied by the Illinois Rural Water Association of water tower painters. It was decided that a letter be prepared indicating specifications of our tower, as well as a request for references, to be sent to all prospective painters. Mr. Betts recommends also checking into procedures and policy of establishing such bids, such as newspaper advertising, sealed bid, etc.
Recalling previous experience, the pumps ran full time to keep pressure in the lines while the tower was painted. Mr. Betts recollects it took approximately one month to paint the tower last time; though considerable patching and welding was required as it was a used tower. Suggest request in the letter an idea of time when project can begin and estimate of how long it will take to complete. Mr. Lada estimates high water loss to run pumps full time and possibly overflow.
New business consisted of discussion related to the removal of the embankment at McGuire and Poplar Camp Road. All agreed that this was a dangerous corner and there was some discussion of stop signs, speed bumps, etc. A work order will be prepared for Ron Lada to mark lines and check into the situation. A letter will be requested from the Village of Makanda explaining work to be done to the intersectin.
At this time, Mr. Donow iterated that he will not be renewing his position on the Water District Board upon expiration of his commission in May 2000. Chairman Jumps noted that also at the May meeting, there will be the annual election/appointment of officers on the Board.
No South Highway Water District related business at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in April. Discussion followed related to recently matured CD’s and current rates available. It was decided that CD #51069 at Bank of Carbondale will be allowed to rollover for another six months at the current rate. It was also agreed that a CD #04232 at First Bank be renewed for the fifteen month special at an APY of 6.5 and Rate of 6.35. After an overall discussion of funds and expenses, a motion was made by Vice Chairman Donow to close the Legal Refund Account by transferring the remaining funds to Operation/Maintenance Account, accept the Secretary Report, and pay the bills as presented. Seconded by Mrs. Wheetley, and with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada indicating no major problems or discrepancies.
There were no additional public comments or questions.
No ordinances were reviewed at this time.
There being no further business, a motion was made for adjournment. A voice vote was taken and with 5 yes and 0 no votes, the meeting was adjourned at 8:30pm