Meeting Minutes of December 10, 2002
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, and Trustees Mike Starling, Debbie Wheetley and Greg Dunn. Also present were employees Karen Dunn and Ron Lada.
No visitors were in attendance at the meeting.
First addressed on the agenda was the review of the minutes from the November 2002 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mr. Starling and with 4 yes and 0 no votes, the minutes were approved.
The first issue on the agenda of customer requests was related to Meter #15360 in which the responsible party, Mr. Bronson Parrish, requested a credit of penalties applied to the account on November 13th due to late payment. After discussion, it was agreed that as District bill procedures has been followed, there was no discrepancy pending on the account, and because the payment was not received on the past due amount until December 6th, late payment penalties would not be waived.
A letter was reviewed from Mr. Lewellen Hendrix, Meter #77800, referencing his letter of disconnection and a number of concerns. The Board agreed that the Secretary repsond to Mr. Hendrix in writing, addressing each of his concerns and explaining District policies and procedures. Ms. Dunn to include a copy of Meter #77800 accounting history from January 2001 to current in addition to a copy of the District Rules and Regulations with the letter.
September 2002 Financial as prepared and submitted by the Kemper CPA Group were reviewed by the Board with no further discussion.
Next presented was the Annual Service Contract for weed control services of the District Office and pump station facilities by McCloud Weed and Pest Control as had been used in the past. With no change in cost for 2003 services compared to the previous year, a motion was made by Mrs. Wheetley to continue services with McCloud during 2003; seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion passed.
A letter from TowerLink America was read and addressed; however, no prospective opportunities were offered at this time.
An invitation to the Edward Jones Christmas Open House was extended to all the employees and members of the Board.
The road to the District Office was plowed by an unknown source at the last snowfall. Believed to be DD Williams under verbal agreement from a previous group of Board Members, the Board instructed the Secretary to contact Mr. Williams and advise not to plow District property without prior verbal and consent from the District WSO, Secretary, or member of the Board.
New Business addressed were Employee Christmas Bonuses. After some discussion, it was decided that each employee’s annual bonus be increases to $225.00. A motion was made to this effect by Vice Chairman Burrow; seconded by Mrs. Wheetley and with 4 yes and 0 no votes, the motion carried.
Included with the calculation of water billing for the moth of November 2002 from the South Highway Water District was a letter stating that adjusted amount of Total Cost of Water to the Buncombe Public Water District based on their 2001 audit which was not completed until November. The increased amount of $103.04 is due each month and retroactive to May 2001, Mrs. Wheetley, and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no major problems or discrepancies.
No additional public comments and questions were presented.
No ordinances were reviewed at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned at 7:40pm.