Meeting Minutes of October 14, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Mike Starling, Greg Dunn, James Keller, Debbie Wheetley, and Water Supply Operator Ron Lada.
There were no visitors in attendance.
First addressed on the agenda was the review of the minutes of August 2003 meeting as there was no quorum at the September meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Mrs. Wheetley and with 5 yes and 0 no votes, the minutes were approved.
A customer request was addressed from Mr. Brent Pregracke regarding Meter #06350 for adjustment related to a water leak within the rental home. The situation was discussed and the Baord agreed that because the unconfirmed leak began more than six months prior to District notification and that the customer had been informed of each month’s usage via the billing card, that no adjustments were justified at this time.
Financials for August 2003 were reviewed by members of the board with no related discussion.
A letter from the Illinois Historic Preservation Agency related to state funded projects and their effect on cultural resources was reviewed and a copy forwarded to the District Engineer, Sean Henry.
Submitted by Daniel W. Hynes, State Comptroller was the FY2002 Fiscal Responsibility Report Card/Date Summary which was circulated among the Trustees and a copy was forwarded the District accounting firm.
Next discussed was the Annual Service Agreement from Corpro Waterworks for the tower cathodic protection system maintenance. After review and discussion, a motion was made by Mrs. Wheetley to renew the Service Agreement with Corpro for 2004; seconded by Mr. Starling and with 5 yes and 0 no votes, the motion was approved.
A solicitation for membership was received from the Greater Egypt Regional Planning and Development Commission. After discussion, the Board agreed there was no interest in membership at this time.
No additional old business was addressed at this timne.
No new business was available for presentation at this time.
There was no South Highway Water District related business to discuss at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in October as well as those from September as there was no quorum at the September meeting of the board. A motion was made by Vice Chairman Burrow to pay the bills for both September and October as presented. Seconded by Mr. Starling and with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies or problems.
Karen Dunn, explained that upon completion of the Lead and Copper sample testing, it was customary for the District to offer participating customers a credit on the next month’s water billing. A motion was made by Mr. Dunn to extend to each participating customers in the Lead/Copper testing at $25.00 credit, as in the past, on the next billing in appreciation for their cooperating during the survey. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried.
There being no further business, a motion was made for adjournment. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.