Meeting Minutes of December 9, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees James Keller, Debbie Wheetley, Greg Dunn, Mike Starling, and Water Supply Operator Ron Lada.
Visitor in attendance was Scott Hickam, CPA, of Beussink Hickam, PC in Anna, Illinois.
Mr. Hickam’s presence was at the request of the Secretary/Treasurer, Karen Dunn, to introduce his firm for consideration in the preparation of the 2003 Annual Audit. Mr. Hickam began by explaining many aspects of the firm. Located in Anna and in service for around 15 years, the firm serves several municipalities, school districts, and governmental agencies. After a question and answer period, Mr. Hickam prsented the Board with a bid proposal of $1,850.00 for preparation and completion of the District’s 2003 Annual Audit.
Next addressed on the agenda was the review of the November 2003 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mr. Starling and with 4 yes and 0 no votes, the minutes were approved.
Two cut off agreement, one for Meter #63400, William Hawk and the other, Meter #15740, Don Pippins, were presented, reviewed and signed by the Chairman.
Financials for October 2003 were reviewed by members of the board with no related discussion.
A letter from Egyptian Electric company related to a utility increase in 2004 was discussed; as well as anticipated increases from South Highway Water District and Carbondale Water District and their effects on District revenue.
A previous letter to the Alto Pass Water District was briefly discussed with no new information to report at this time.
After review of the previous year’s information and related discussion, a motion was made and seconded to present Employee Christmas Bonuses in the amount of $225 each to Ron Lada and Karen Dunn. With 4 yes and 0 no votes, the motion carried.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in December. As first mentioned in the November 11, 2003, meeting, further consideration was given to transferring unallocated and available funs from other accounts to the Tower Paint/Repair Account as follows:
- Debt Service Account @ $10,000
- Deposit Account @ $800.00
- Reserve Account @ $1,800.00
- Depreciation Account @ $4,400.00
A motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report, transfer the $17,000 to the Tower Paint/Repair Account at Old National Bank as specified above, and pay the bills as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no problems.
No additional comments or questions were presented at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.