Meeting Minutes of February 14, 2006
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Mike Starling, Greg Dunn, Tammy Davis, Jenny Jaros, and Water Supply Operator Ron Lada.
Visitor in attendance was Sean Henry, PE, Asaturian Eaton and Associates, PC. Mr. Henry opened by announcing that the initial check for $50,000 from the DCEO Grant had been received and planning could begin on the new pump station. Discussion continued related to bidding requirements to comply with state laws and time required for bidding process. Anticipate pump station project to cost approximately $70,000 to $75,000 with an anticipated delivery time of 12 to 16 weeks. Some suggestions followed related to utilization of remaining funds for water line extensions and/or repairs.
Next addressed from the agenda was the review of the minutes from the January 2006 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mrs. Davis, and with 5 yes and 0 no votes, the minutes were approved.
Under the order of customer requests, a signed agreement was presented from James McEvers for cutting off water service to his newly acquired property in Makanda formerly owned by Mayor Ross ( Meter #08100). With no discrepancies, the agreement was signed by Chairman Cook.
Financials for January 2006 were reviewed by members of the Board with no related discussion.
The annual agreement for weed control services by McCloud Weed Control was presented and reviewed. A motion was made by Mr. Dunn to retain the services of McCloud as the contract specified for the calendar year of 2006; seconded by Mr. Starling and with 5 yes and 0 no votes, the motion carried.
Statements of Economic Interest forms as required by the Jackson County Board for completion each year distributed, completed and signed by all members present, and returned to the District Secretary for submission.
The Certificate of Status for Exempt Property, as reviewed by Karen Dunn with no changes, was presented and signed by the Chairman for submission.
The order of old business related to the DCEO Grant and pump station project status was discussed earlier in the meeting.
No new business was discussed at this time.
No South Highway Water District related business was presented.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in February. Ms. Dunn noted that additional funds would be required to fund the monthly expenditures. After some discussion and review of available funds, a motion was made by Mr. Starling to transfer $2,000 from the Tower Paint/Repair Account to the Operations/Maintenance Account, to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried.
It was agreed that Old National Bank Savings Account #1000197157, originally referred to as the “Tower Paint/Repair” account will now be referred to as the “Repair/Improvements” account as its current balance contains the initial $50,000 deposit from the DCEO Grant.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancis.
No additional District related comments or questions were presented.
There being no further business, a motion for adjournment was made. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.