Meeting Minutes of August 8, 2006
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Mike Starling, Greg Dunn, Tammy Davis, Debbie Wheetley, Jenny Jaros, and Water Supply Operator Ron Lada.
Visitors in attendance were Mr. Armen Asaturian and Mr. Praveen Sunny of Asaturian Eaton and Associates. Also in attendance was Mr. and Mrs. Danny Williams of DD Williams Construction Company.
The meeting opened by reviewing the minutes from the July 2006 meeting. A motion was mase by Vice Chairman Burrow to accept the minutes. Seconded by Mrs. Davis, with 6 yes and 0 no votes, the minutes were approved.
No further visitor or customer requests were presented.
Financials for July 2006 were reviewed by members of the Board with no related discussion.
Old Business began with a discussion related to construction of the new pump station. Mr. Sunny noted that the construction permit had been received from the EPA and presented a copy for District files. He continued by explaining that only one bid had been received which came in at $27,501.12 being substantially higher than estimated costs and funds allocated. It was discussed that the bidding period may have been too short and not allowing potential bidders a feasible amount of time for the process. Copies of the one proposal submitted by DD Williams Construction Company was distributed for the Board’s review. After discussing the bid by a reputable firm and subsequently raised to include telemetry. The bid also allowed time and expense for shoring; another item which was not clearly addressed in the original bid. After considerable discussion, a motion was made by Mrs. Wheetley to reject the bid from DD Williams Construction due to costs coming in above the available funds. Seconded by Mr. Starling and with 6 yes and 0 no votes, the motion carried. Following a motion was made by Mrs. Davis to initiate the rebidding process with an anticipated completion prior to the next Meeting of the Board. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion was approved. Mr. Sunny was instructed by the Board to initiate the rebid process. Mr. Danny Williams also addressed the Board explaining that though he understood the District to be under contract with LD Bush Construction, he requests the opportunity to perform meter installations and other line installation/repair projects when requested by his own customers. The Board allowed Mr. Williams to present his concerns and requests, and after brief discussion, thanked him for his attendance. After Mr. and Mrs. Williams departure from the meeting, the Board briefly continued the discussion related to his requests, however, no decision was arrived upon at this time.
No new business was introduced.
No South Highway Water District business was presented.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing the bills for payment in August. A motion was made by Mr. Dunn to transfer funds as indicated, to accept the Secretary/Treasurer Report as presented, and to pay the bills. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Mr. Lada indicated that water loss remained at a low 10% for the month, however, he indicated that a slow leak had been found in a well containing two meters in the Golf Course. He also indicted that the shut-off had snapped off at another meter located on Old Cobden Road requiring replacement of the yoke.
No additional District related comments or questions.
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting adjourned.