Meeting Minutes of November 14, 2006
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Tammy Davis, Jenny Jaros, Mike Starling, Debbie Wheetley, and Water Supply Operator Ron Lada. Absent was Greg Dunn.
Visitors in attendance were Mr. Lynn Bush, LD Bush Construction INC., Mr. Dean Bush, Dean Bush Construction, Inc., Mr. Brian Bush, RD Bush Construction, INC., and Mr. and Mrs. Danny Williams of DD Williams Construction.
The meeting opened by reviewing the minutes from the October 2006 meeting. A motion was made by Vice Chairman Burrow accept the minutes as presented. Seconded by Mrs. Wheetley and with 5 yes and 0 no votes, the minutes were approved.
Under the order of customer requests, a letter from Mr. Edward L. Davis, Meter #66400, was presented disputing charges related to his recent meter installation. Each Board Members reviewed the letter and attached drawing. Ron Lada explained that the customer, Mrs. Davis, indicated the exact location he wanted the water meter installed on his property. Mr. Lada had discussed the requirements for installation to that exact location which included a road bore as Mr. Davis himself indicated Mr. Wayne Qualls, Cool Springs Subdivision Owner/Developer, would not allow the road to be cut. In reviewing Mr. Davis’s attached diagram, Mr. Lada indicated the drawing was inaccurate and correct installation must be a straight line from corp stop to meter, not curving around the cul-de-sac as as indicated in the drawing. Mr. Lynn Bush, a visitor in attendance, also noted that the crossing other properties was in violation of EPA regulations. After continued discussion it was decided amount the Board that the installation was executed properly and the charges detailed on the installation invoice dated October 9, 2006, in the entire amount of $2,319.57 remain past due from the customer. Also, enclosed with the letter was Check #4124 in the amount of $1,207.12. This check will be voiced and returned to the customer with a letter notifying them of the Board’s decision.
Next addressed were the visitors in attendance. Mr. Lynn Bush introduced himself, his father, Dean Bush, and his brother, Brian Bush, and extended a thank you for the opportunity to address the Board. Mr. Lynn Bush explained the purpose of their visit related to a letter originally from DD Williams Construction to Buncombe Water District which was forwarded to him at the Chairman’s request. Without indication of why the letter was sent to him, he interpreted it to be intended for his response, thus the visit. Mr. Bush continued by reading and stating the terms of the contract between the Water District and LD Bush Construction Company. Mr. Bush added that since the beginning of the service contract, water loss has decreased substantially and services have been performed to meet or exceed the District’s expectations. Mr. Bush was interrupted by Jenny Jaros with complaints related to a water line extension for her property, Billie Jacobini, installed by Dean Bush Construction in 1992. Discussion followed. After all parties presented their opinions, Chairman Cook announced his decision to abide by the contract with LD Bush Construction Company. No motion or voice count was taken
Immediately following, Mr. Lynn Bush again thanked the Board for their time and all visitors exited the meeting. Mrs. Jaros followed the group of visitors outside of the building to continue related discussion to the Jacobini line extension.
Next, a motion was made by Jenny Jaros to call an executive session; seconded by an unknown board member and with 5 yes and 0 no votes, the motion carried. The Wateer Supply Operator and Secretary were instructed by the Chairman to leave the building and the tape recorder was turned off. Upon completion of the closed session, the tape recorder was turned back on and a motion was made by Debbie Wheetley to adjourn the executive session.
Financials for September 2006 were reviewed by members of the Board with no related discussion.
Next presented was a fax received from the Greater Egypt Regional Planning and Development Commission in response to Jenny Jaros’s request for further information related to their services. With related discussion, the Board members unofficially indicated no interest in the 2007 membership at this time.
Related to the new pump station installation, it was noted by Ron Lada that no excavation work has begun to date by DD Williams Construction. It was also noted that delivery of the building is scheduled for Friday. Karen Dunn to request that Praveen follow up with Danny Williams regarding schedule deadlines.
Under the order of new business, was Meter #14300, Bruce Magnuson. It was explained that the meter, currently no in use but still active, had been buried under a new gravel road leading to Mr. Magnuson’s subdivision development. It was discussed and agreed that because of the new development and Mr. Magnuson’s subsequent water main installation, this meter would eventually be removed. Per the Board’s instructions, Karen Dunn to credit the account for the entire past due balance and label the account inactive until which time the meter is removed and sealed at the corp stop.
No South Highway Water District related business.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in November. A motion was made by Vice Chairman Burrow to accept the minutes and pay the bills as presented. Seconded by Debbie Wheetley and with 5 yes and 0 no votes the motion was approve.d
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Mr. Lada also noted the recent visit and inspection from the IEPA and their subsequent findings. He indicated inspections would be made every three years and cross connection control procedures are required every two years. A written summarization from the EPA is forthcoming.
No additional District related comments or questions.
There being no further business, a motion was made for adjournment. A voice count was taken and with 5 yes 0 no votes, the meeting was adjourned.