Meeting Minutes of January 14, 2026
The regular meeting of Buncombe Public Water District was called to order on January 14, 2026 at 6:02 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Fiorino; Lamb; Dickson (6:11); Baker
Trustees Absent: Howell
Also Present: Alex Heidbreder; Sage Lintner; and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD DECEMBER 10, 2025 made by Trustee Fiorino and seconded by Trustee Bewer. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
A. None.
Old Business
A. Review of Commercial Language:
The Board Trustees will review the meaning and definition of “commercial” to discuss the need for a redefinition of the same. No Board Action Taken.
B. Water Loss Credits:
Sage informed the Board that there were $644.80 in water loss credits given to customers in 2025. The water loss credit to customers in 2024 was $1,966.02.
Board discussion held concerning the need for water loss credits and whether or not Buncombe should continue. It was noted that to everyone’s knowledge there are no other water districts that grant water loss credits to its customers. After Board discussion it was determined that a maximum water loss credit of $50.00 per customer will be granted in calendar year 2026. 2027 will have no water loss credits for customers.
MOTION THAT WATER LOSS CREDITS TO INDIVIDUAL CUSTOMERS IN 2026 SHOULD BE LIMTED TO $50.00 AND THAT WATER LOSS CREDITS SHOULD BE PHASED OUT BEGINNING 2027 was made by Trustee Lamb and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
New Business
A. Meter Number 4-2480:
This is a landlord tenant situation where the landlord has not fixed a leak. After Board discussion it was determined that it was a landlord tenant matter and not a water district matter. No Board action taken.
City of Carbondale Water Supply
A. None.
Monthly Staff and Board Group Reports
A. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
B. WSO Heidbreder Report:
Alex Heidbreder presented a written report to the Board and placed of record with the Minutes
C. Work Group 1 Ordinances:
Nothing presented.
D. Work Group 2 District Improvement:
A written report was presented to the Board and placed of record with the Minutes.
E. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS AND DIG MEETING MINUTES FROM DECEMBER 12, 2025 was made by Trustee Brewer and seconded by Trustee Lamb. On voice vote, motion passed with all Trustees voting aye.
Monthly Treasurer/Accounting/Financial Reports
A. Spreadsheet of Bills to be Paid:
Office Manager Lintner presented to the Board a written list of bills to be paid.
B. Amy Financial Report:
No financial reports were prepared but a profit/loss statement was presented to the Board.
C. 125% Report:
The 125% Report was presented and was current through November 2025.
D. Change in Account Balances:
Change in account balances report was included as a Board handout.
E. Investments:
As of the date of the meeting the investments totaled $280,078.91 plus an additional $51.70 in cash.
MOTION TO APPROVE THE MONTHLY TREASURER REPORT AND FINANCIAL REPORT made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
Payment of Bills
A. A schedule of all bills was presented to the Board for review. MOTION TO PAY ALL BILLS made by Trustee Brewer and Seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
Chairman Hughey did report to the Board that he had checked with AFLAC supplemental insurance and the District will need three employees for a group. The Board is also considering HSA accounts for the benefit of District employees. The District needs to decide what action it’s going to take prior to the end of the first quarter 2026.
It was noted that the District does still have a stipend of reimbursement for health insurance paid by employees in the amount of $250.00 per month if the employees decide to use this.
The supplement insurance matter will be reconsidered at the February meeting. No Board action taken.
Additional Trustee Comments or Questions
A. None
Executive Session
A. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING made by Trustee Fiorino and seconded by Trustee Lamb. On voice vote, motion passed with all Trustees voting aye.
Meeting adjourned at 7:12 p.m.