Meeting Minutes of March 10, 2009
Chairman Starling called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, District Secretary Karen Dunn, Trustees Wally Earll, Tammy Davis, Debbie Wheetley, Steve Williams, and Jenny Jaros. Absent were Secretary/Treasurer Mike Williamsen and Water Supply Operator Ron Lada.
The visitor in attendance was Mr. Praveen Sunny, PE, of Asaturian Eaton and Associates.
The meeting opened by reviewing the minutes of February 10, 2009, regular meeting. A motion was made by Vice Chairman Burrow to accept the minutes as presented. Seconded by Mrs. Davis and with 6 yes and 0 no votes, the minutes were approved.
Under the order of visitor and customer requests, an agreement for cutting off water service from JW Williams for Meter #43400 was reviewed and signed by the Chairman.
The first item of communication presented the 2008 Audit Agreement from Mr. Scott Hickam of Beussink & Hickam. It was noted that the 2008 cost of $2,800 was $200 higher than 2007. A motion was made by Mrs. Davis to retain the services of Mr. Scott Hickam in preparing the 2008 Annual Audit as specified in the letter. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion carried.
Next presented was a price quote from McCloud Weed Control for 2009 weed control services. A motion was made by Mrs. Davis to retain the services of McCloud Weed Control for 2009 as specified in the contract. Seconded by Mr. Williams and with 6 yes and 0 no votes, the motion was approved.
A letter from the Kemper CPA Group requesting consent for the use of Tax Return Information was addressed. With mixed concern, no action was taken at this time.
Related to the previous discussion regarding general accounting procedures, there were no updates in the absence of the Secretary/Treasurer.
In discussion related to an EPA Stimulus Package or zero-percent loan package, Mr. Sunny indicated that qualification information was not yet available; however, a preliminary design would be required with an EPA loan application. Mr. Sunny and the District Secretary noted that the income survey is in progress.
Discussion continued regarding the possibility of connecting directly to Carbondale Water District lines and Mr. Sunny noted that Mr. Armen Asaturian would be interested in speaking to the Board related to the feasibility of such a move. It was requested to invite Mr. Asaturian and to the next meeting of the board for April 14, 2009.
No new business was presented at this time.
No new information was available to report related to the rate increase dispute with the South Highway Water District.
The financials for February 2009 were unavailable for presentation.
The Secretary/Treasurer Report and the Accounts Payable Report were presented by the District Secretary in the absence of the Secretary/Treasurer. A motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report and to pay the bills as presented. Seconded by Mrs. Davis and with 6 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by the District Secretary in the absence of Ron Lada with no discrepancies.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Vice Chairman Burrow to adjourn, a voice count was taken and with 6 yes and 0 no votes, the meeting adjourned.