Meeting Minutes of January 11, 2011
Chairman Staring called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, Water Supply Operator Ron Lada, District Secretary Karen Dunn, Trustees Robert Jacobini, Charles Travelstead, and Jenny Anderson. Absent was Secretary/Treasurer Mike Williamsen and Trustee Tammy Davis.
No visitors were in attendance.
The meeting began by reviewing the minutes of the November 2010 meeting. A motion was made by Vice Chairman Burrow to accept the minutes as presented. Seconded by Ms. Anderson and with 4 yes and 0 no votes, the minutes were approved.
There were no visitor or customer requests.
There were no new communications to be presented.
The first order of new business was the final draft of the 2011 Operating Budget which includes a 5% water rate increase as explained by Secretary/Treasurer Williamsen at the November meeting. A motion was made by Ms. Anderson to accept the 2011 Budget as presented. Seconded by Vice Chairman Burrow with 4 yes and 0 no votes, the motion carried.
Next discussed was a letter to district customers with notification of a 5% rate increase. After further discussion and modifications to the letter presented, a motion was made by Ms. Anderson to approve distribution of the rate increase letter throughout the District with verbiage agreed upon in the discussion. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the motion carried.
Due to the cancellation of the December 2010 Board Meeting, at this time the issue of employee Christmas Bonusses was addressed. After discussion, a motion was made by Vice Chairman Burrow to extend to both employees a Christmas Bonus in the amount of $275.00 each. Seconded by Ms. Anderson and with 4 yes and 0 no votes, the motion carried.
No old business was addressed at this time.
No new information related to the South Highway Water District.
Financials for November 2010 were presented for review with brief discussion.
Edward Jones Investment Report for November was presented and reviewed.
As recommended by Secretary/Treasurer Williamsen, the issue to change the FUND Account to non-interest-baring and eliminate bank fees was discussed. A motion was made by Vice Chairman Burrow to make the discussed changes to the FUND account. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the motion carried.
Both the Secretary/Treasurer Report and the Accounts Payable Report for December 2010 and January 2011 were presented. Ms. Anderson made a motion to accept the Secretary/Treasurer Report for both December 2010 and January 2011 and to pay the bills as presented for both months. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
Water Supply Operator Lada opened by reporting the poor response received when researching alternative contractors to perform District repairs and services. From a recent telephone survey of surrounding Water Districts, Mr. Lada indicated most contract LD Bush Construction with the exception of two district, one of which was preparing to perform their own services in house.
The Water Supply Operator Report was presented with no discrepancies. He noted that with a 16% water loss for the month of December, the District finished with only 15% water loss for the year on average. Mr. Lada also indicated that the reported boil order was due to frozen telemetry, and his attempt to avoid future freezing issues by constructing and insulated enclosure.
Mr. Lada finished by reporting on his initial meeting with the new SIU student, Audrey, in preparation for the District Mapping project.
No additional public comments or questions.
There was no move for an executive session.
There being no further business, a motion was made to adjourn. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.