Meeting Minutes of February 8, 2011
Vice Chairman Joseph Burrow called the meeting to order at 7:00pm. A roll call was taken and present were: Vice chairman Joseph Burrow, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn, Trustees Tammy Davis, Charles Travelstead, Jenny Anderson, and Robert Jacobini. Absent was Chairman Mike Starling.
Presented at this time, was an email to the Board of Trustees from Mike Starling announcing his resignation to the Buncombe Public Water District Board of Trustees for personal reasons. It was acknowledged by the Board that Vice Chairman Burrow will assume the temporary position of Acting Chairman.
No visitors were in attendance.
The meeting continued by reviewing the minutes of the January 2011 meeting. A motion was made by Mrs. Davis to accept the minutes as presented. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the minutes were approved.
There were no visitor or customer issued for presentation.
Under the order of communications, a letter from the IEPA was presented by Ron Lada. The Board reviewed the letter and discussed all items mentioned in detail. Items discussed related to a back up generator, cross connection survey, Coliform samples, a SCADA system and telemetry upgrades, to name a few.
Under the order of new business, a contract renewal from LD Bush Construction INC, was presented. After discussion, a motion was made by Mr. Travelstead to accept the contract with LD Bush Construction INC as presented; seconded by Mrs. Davis, and with 4 yes and 0 no votes, the motion carried.
Under the order of old business, the Board briefly discussed the status of the proposed District expansion. Mr. Lada noted that Praveen Sunny plans to attend the April 2011 Meeting of the Board to present a preliminary report.
Related to the District mapping project, Mr. Lada reported his efforts in meeting with Audrey and acquiring readings throughout the District.
Secretary/Treasurer Williamsen reported that Mr. Stephen Green will be filing papers with the new Judge appointed for 2011 related to noncompliance with the Freedom of Information Act.
Financials for December 2010 were presented for review with brief related discussion.
The Edward Jones Investment Report for January 2011 was unavailable for presentation.
The Secretary/Treasurer Report and the Accounts Payable Report for February 2011 was presented by Secretary/Treasurer Williamsen. Mrs. Davis made a motion to acccept the reports as presented and to pay the bills. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the motion carried.
Due to the fact that the Chairman position was current vacant and the Secretary/Treasurer Williamsen may occasionally be unavailable, concern was expressed related to two signatures being required to release checks. After careful discussion, it was decided and a motion was made by Mr. Jacobini to allow the release of checks under one signature until such time an additional Board Member is added to signature cards with the financials institution. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented with no discrepancies.
The Secretary/Treasurer Williamsen opened for discussion the need for a professional service to be contracted to clean, strip and wax the floor in the District Office. Discussion followed, recommendations made, and it was decided that the Secretary/Treasurer acquire estimates to be presented at a future meeting.
At this time, Mrs. Davis presented to the Board her letter officially resigning her position with the Buncombe Public Water District Board of Trustees due to personal reasons.
There was no move for an executive session.
There being no further business, a motion was made to adjourn. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.